About Company
Zoom is a leading provider of video-first communication platforms, connecting millions globally for work, education, and social interactions. Our mission is to deliver happiness and foster connection by providing a seamless, reliable, and innovative platform for communication. We are driven by a culture of innovation, collaboration, and customer success, empowering individuals and organizations to achieve more through the power of video. Join us in building the future of communication and making a tangible impact on how the world connects.
Job Description
Are you an organized, detail-oriented professional with a passion for driving projects to successful completion? Do you thrive in a fast-paced environment and possess a strong command of collaborative technology platforms? Zoom, a global leader in video communications, is seeking a dynamic and proactive Project Coordinator to join our vibrant team in Downtown, Shawnee, with an immediate start. This is an exceptional opportunity to play a pivotal role in ensuring the smooth execution of critical initiatives across various departments, contributing directly to our mission of delivering happiness and connecting the world.
In this pivotal hybrid role, you will be instrumental in supporting project managers and cross-functional teams, coordinating resources, tracking progress against established timelines, and facilitating seamless communication to keep projects on schedule and within scope. You will become the backbone of our project delivery, ensuring all moving parts are meticulously aligned and relevant stakeholders are consistently informed. Your day-to-day responsibilities will be multifaceted, involving everything from scheduling and facilitating project meetings – often utilizing the Zoom platform itself to its fullest potential – to preparing comprehensive project documentation, reports, and presentations. You’ll also be crucial in monitoring project deadlines, anticipating potential roadblocks, and proactively suggesting solutions before issues escalate, thereby safeguarding project momentum.
A significant part of your role will involve demonstrating and leveraging your proficiency with the Zoom platform for internal communication, virtual team meetings, and project updates, embodying the very essence of what we provide to our global customer base. You’ll be contributing to a collaborative environment where efficiency and clear communication are paramount, helping to streamline workflows and enhance team productivity. This role offers a unique chance to work on diverse projects that directly impact Zoom’s operational efficiency, product development, and strategic goals, offering unparalleled exposure to different facets of a leading technology company.
We’re looking for someone who can hit the ground running, bringing a blend of administrative prowess, strong interpersonal skills, a keen eye for detail, and an enthusiastic approach to problem-solving. Your ability to manage multiple priorities, adapt to changing project requirements, and maintain meticulous records will be key to your success. If you’re eager to contribute to a culture of innovation, continuous improvement, and global connectivity, and you’re ready to make an immediate impact within a supportive and forward-thinking team, we strongly encourage you to apply. Join Zoom and help us connect the world, one successful project at a time, enhancing collaboration for millions globally.
Key Responsibilities
- Assist project managers in the planning, execution, and closing of projects.
- Coordinate internal resources and third parties/vendors for the flawless execution of projects.
- Ensure all project documentation, including plans, schedules, and reports, are meticulously maintained and up-to-date.
- Schedule and facilitate project meetings, including preparing agendas, recording minutes, and tracking action items.
- Monitor project progress and track deadlines, identifying potential risks and proactively communicating issues to the project manager.
- Manage stakeholder communication, ensuring timely updates and clear information flow.
- Utilize Zoom platform extensively for internal collaboration, meetings, and presentations.
- Assist in the creation and distribution of project status reports to all relevant stakeholders.
- Maintain a high level of organizational excellence and attention to detail in all tasks.
- Support the continuous improvement of project management processes and tools.
Required Skills
- 2+ years of experience in a Project Coordinator or similar administrative/project support role.
- Exceptional organizational and time management skills.
- Proficiency with project management software (e.g., Jira, Asana, Trello) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated strong verbal and written communication skills.
- Ability to work effectively both independently and as part of a team.
- Proactive problem-solver with a keen eye for detail.
- Strong proficiency and comfort using the Zoom platform for meetings and collaboration.
Preferred Qualifications
- Bachelor's degree in Business Administration, Project Management, Communications, or a related field.
- Certification in Project Management (e.g., CAPM, PMP in progress).
- Experience working in a fast-paced technology or SaaS environment.
- Familiarity with Agile methodologies.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with company match.
- Flexible hybrid work model promoting work-life balance.
- Opportunities for professional development and career growth.
- Employee assistance program.
- Employee discounts on various products and services.
- A vibrant, inclusive, and collaborative company culture.
How to Apply
If you are ready to make an immediate impact and contribute to a global leader in communication technology, we encourage you to apply! Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your qualifications and potentially welcoming you to the Zoom team.