About Company
Zoom Video Communications, Inc. is a leading provider of video communication solutions, connecting people across the globe and transforming the way we collaborate. Our platform simplifies video conferencing, online meetings, chat, and mobile collaboration. At Zoom, we believe in empowering people to accomplish more through seamless, reliable communication. We are a fast-paced, innovative company committed to fostering an inclusive culture where every voice is heard and valued. Join us as we continue to build the future of communication.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in Potwin Place, Topeka. This is an urgent hiring, indicating a critical need for immediate support within our local operational framework. As an Administrative Assistant at Zoom, you will play a pivotal role in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to various team members and contributing to a positive and productive work environment. Your ability to anticipate needs, manage multiple priorities, and maintain confidentiality will be key to your success.
This role is integral to our local presence, supporting day-to-day administrative functions, coordinating schedules, preparing reports, and facilitating communication across teams. You will be the go-to person for many operational tasks, helping our Topeka-based team stay organized and focused on their strategic goals. We are looking for someone who thrives in a fast-paced environment, possesses excellent interpersonal skills, and is adept at utilizing technology to streamline workflows. If you are a self-starter with a passion for supporting others and contributing to a globally recognized brand, we encourage you to apply and help us continue our mission of connecting the world.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments for multiple team members.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and maintain accurate records, files, and databases, ensuring data integrity and confidentiality.
- Coordinate domestic and international travel arrangements and process expense reports.
- Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals or departments.
- Assist with onboarding new employees, including preparing workstations and coordinating initial training schedules.
- Manage office supplies inventory, place orders, and ensure the office is well-stocked and organized.
- Plan and execute company events, meetings, and team-building activities, handling logistics from start to finish.
- Collaborate with other administrative staff to ensure seamless support across the organization.
- Provide general administrative support, including data entry, photocopying, scanning, and mailing.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High level of discretion and ability to handle confidential information
- Proven ability to multitask and prioritize effectively in a fast-paced environment
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
Preferred Qualifications
- Associate's degree in Business Administration or a related field
- Experience with Zoom products and other collaboration tools
- Previous experience in a tech or corporate environment
- Familiarity with project management software
- Certification in administrative professional programs
Perks & Benefits
- Comprehensive health, dental, and vision insurance plans
- Generous paid time off (PTO) and company holidays
- 401(k) retirement plan with company match
- Professional development opportunities and tuition reimbursement
- Employee assistance program
- Wellness programs and discounts
- Employee stock purchase plan (ESPP)
- Flexible hybrid work environment
- Complimentary Zoom Pro account
How to Apply
To apply for this exciting opportunity, please click on the application link below. You will be redirected to Zoom’s official careers page. Please search for ‘Administrative Assistant’ or ‘Topeka’ to locate this specific posting or other relevant opportunities and submit your detailed resume and cover letter. We look forward to reviewing your application!