About Company
Wells Fargo & Company (NYSE: WFC) is a leading financial services company with approximately $1.9 trillion in assets, operating some 7,300 retail locations, and serving one in three U.S. households. We provide diverse banking, investment, and mortgage products and services, as well as consumer and commercial finance. With a history spanning over 160 years, Wells Fargo is committed to helping our customers succeed financially, building a more inclusive and equitable society, and creating a strong and innovative culture. Our vision is to satisfy our customers’ financial needs and help them succeed. We value integrity, diversity, and are dedicated to making a positive impact in the communities we serve. Joining Wells Fargo means becoming part of a team that empowers you to develop your skills, grow your career, and contribute to our shared success.
Job Description
Are you a highly organized, proactive, and detail-oriented professional with a passion for supporting dynamic teams? Wells Fargo is seeking a dedicated Administrative Assistant to join our thriving team in Thornton, Colorado. In this essential role, you will be the backbone of daily operations, providing comprehensive administrative support to ensure the smooth and efficient functioning of our office. This position offers an exciting opportunity to contribute to a leading financial institution and work alongside experienced professionals dedicated to customer success and community engagement.
As an Administrative Assistant, you will be instrumental in managing schedules, coordinating meetings, preparing critical documents, and handling various communications. Your ability to anticipate needs, prioritize tasks effectively, and maintain confidentiality will be paramount. We are looking for someone who thrives in a fast-paced environment, possesses exceptional communication skills, and can adapt quickly to evolving priorities. You will interact with internal staff, clients, and external partners, representing Wells Fargo with professionalism and a client-focused approach. This role goes beyond basic clerical duties; it requires a strategic thinker who can proactively identify opportunities to improve processes and contribute to a positive and productive work environment. If you are eager to apply your administrative expertise within a supportive and growth-oriented setting, we encourage you to apply. This is more than just a job; it’s an opportunity to build a career with one of the most respected names in financial services.
Key Responsibilities
- Manage and maintain complex calendars, scheduling appointments and meetings, and resolving scheduling conflicts.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents for accuracy and completeness.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and arranging logistical details such as catering and technology setup.
- Handle incoming calls and correspondence, directing inquiries to the appropriate department or individual with professionalism and efficiency.
- Maintain organized filing systems (both physical and digital) to ensure quick retrieval of documents and information.
- Assist with onboarding new team members, including preparing workspaces and coordinating necessary resources.
- Process expense reports, invoices, and other financial documentation in accordance with company policies.
- Order and maintain office supplies, ensuring adequate stock levels and managing vendor relationships.
- Serve as a primary point of contact for office visitors and clients, providing a welcoming and professional experience.
- Undertake special projects and assignments as requested, demonstrating initiative and problem-solving abilities.
Required Skills
- Minimum of 2 years of experience in an administrative support role, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) at an intermediate to advanced level.
- Exceptional organizational skills and the ability to manage multiple tasks simultaneously with precision.
- Strong verbal and written communication skills, with a keen eye for detail and grammar.
- Demonstrated ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Excellent interpersonal skills and a professional demeanor when interacting with all levels of staff and clients.
- Proven ability to work independently and as part of a team, adapting to changing priorities.
- Strong problem-solving capabilities and a proactive approach to anticipating needs.
Preferred Qualifications
- Associate’s degree or higher in Business Administration or a related field.
- Previous administrative experience within the financial services or banking industry.
- Familiarity with financial software and enterprise resource planning (ERP) systems.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) for scheduling and facilitating remote meetings.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement savings plan with company matching contributions.
- Paid time off (PTO), including vacation, sick leave, and company holidays.
- Employee assistance program (EAP) for mental health and well-being.
- Tuition reimbursement and opportunities for professional development and training.
- Life insurance and disability coverage.
- Employee discounts on various financial products and services.
- Career growth opportunities within a large, stable financial institution.
- A supportive and inclusive work environment committed to diversity.
How to Apply
To apply for this exciting opportunity, please click on the application link below. You will be redirected to the Wells Fargo careers portal where you can submit your detailed resume and cover letter. Please ensure your application highlights your relevant administrative experience and how you meet the requirements for this role. We look forward to reviewing your application!