About Company
Medavie Blue Cross is a not-for-profit organization that provides health, dental, travel, life, and disability benefits to individuals and organizations across Canada. With a strong commitment to improving the health and well-being of Canadians, we’re dedicated to delivering compassionate care and innovative solutions. Our roots run deep in the communities we serve, and we pride ourselves on a supportive and collaborative work environment where every team member contributes to our collective success. We believe in fostering a culture of integrity, accountability, and continuous improvement, making a tangible difference in the lives of our members.
Job Description
Are you a highly organized, detail-oriented individual with a passion for providing exceptional administrative support? Medavie Blue Cross is seeking a dedicated Virtual Assistant to join our dynamic team and provide remote support to various departments. In this full-time role, you will be an integral part of our operational efficiency, helping to streamline workflows, manage communications, and ensure that our teams can focus on their core objectives. This is a fantastic opportunity for someone who thrives in a remote work environment, possesses excellent technical acumen, and is proactive in anticipating needs and offering solutions.
As a Virtual Assistant, you will be a key player in maintaining seamless daily operations, from managing complex calendars and coordinating meetings to preparing essential documents and conducting thorough research. Your ability to communicate clearly and professionally, both verbally and in writing, will be paramount. We’re looking for someone who can not only manage tasks efficiently but also identify areas for improvement and implement effective strategies. This role offers the flexibility of remote work while keeping you deeply connected to a supportive team committed to our mission of improving health. If you are self-motivated, tech-savvy, and ready to contribute to a leading Canadian health benefits provider, we encourage you to apply.
Key Responsibilities
- Manage and maintain complex calendars, schedule appointments, and coordinate internal and external meetings across multiple time zones.
- Draft, edit, and proofread professional correspondence, reports, presentations, and other documents.
- Organize and maintain digital files and databases, ensuring accuracy and accessibility.
- Conduct research, compile information, and prepare summaries or reports as requested.
- Handle email management, prioritize communications, and respond professionally on behalf of team members when appropriate.
- Assist with data entry, record-keeping, and tracking key metrics.
- Coordinate travel arrangements and process expense reports.
- Provide technical support for virtual meetings and collaboration tools.
- Proactively identify administrative needs and implement solutions to improve efficiency.
Required Skills
- Minimum 2 years of experience in an administrative or virtual assistant role.
- Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a remote team environment.
- Problem-solving aptitude and a proactive approach to task management.
- Reliable high-speed internet connection and a dedicated home office setup.
Preferred Qualifications
- Post-secondary education in Business Administration or a related field.
- Experience with project management software (e.g., Asana, Trello) and CRM systems.
- Bilingualism (English/French) is considered an asset.
- Previous experience working in the healthcare or insurance industry.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Flexible remote work environment.
- Opportunities for professional development and continuous learning.
- Employee wellness programs.
- Supportive team culture focused on collaboration and mutual respect.
- Home office stipend to support a productive workspace.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and skills that align with the requirements of this Virtual Assistant – Remote Support role. We appreciate all applications, however, only those selected for an interview will be contacted. Encourage applicants to explore other opportunities on our careers page.