About Company
Union Savings Bank is a mutual bank headquartered in Danbury, Connecticut, dedicated to serving the financial needs of individuals, families, and businesses throughout Fairfield and New Haven Counties. Established in 1866, we are one of the oldest and most respected community banks in Connecticut, built on a foundation of trust, integrity, and personalized service. While our roots are deeply local, our forward-thinking approach embraces modern work models to attract top talent. We pride ourselves on fostering a supportive and collaborative environment where every team member contributes to our success and the well-being of our community. Joining Union Savings Bank means becoming part of an organization that values its employees, invests in their growth, and is committed to making a positive impact, both financially and socially.
Job Description
Are you a highly organized, proactive, and tech-savvy individual looking for an opportunity to thrive in a remote work environment? Union Savings Bank is seeking a dedicated Virtual Assistant to provide comprehensive administrative and operational support to our leadership team and various departments. This fully remote role is ideal for someone who excels at managing multiple priorities, anticipating needs, and ensuring seamless workflow from anywhere. As a Virtual Assistant, you will play a crucial role in enhancing our operational efficiency, allowing our teams to focus on strategic initiatives and client service.
This position demands exceptional attention to detail, strong communication skills, and a proven ability to work independently with minimal supervision. You will be responsible for a wide range of tasks, from managing complex calendars and coordinating virtual meetings to preparing reports, conducting research, and handling sensitive information with the utmost discretion. Your ability to adapt to new tools and processes quickly will be essential in our dynamic environment. We are looking for a self-starter who takes initiative, identifies opportunities for improvement, and contributes positively to our remote team culture. While the role is remote, we foster a strong sense of connection and collaboration through regular virtual check-ins and team-building activities. If you are passionate about providing top-tier administrative support and are ready to contribute your skills to a reputable financial institution committed to its community and employees, we encourage you to apply. This is a fantastic opportunity to leverage your administrative prowess in a flexible setting while being an integral part of a forward-thinking organization. Your contribution will directly impact our ability to operate smoothly and achieve our strategic objectives, ultimately benefiting our customers and the communities we serve.
Key Responsibilities
- Manage and maintain complex calendars, schedule appointments, and coordinate virtual meetings across multiple time zones.
- Prepare, edit, and format documents, presentations, and reports with precision and professionalism.
- Conduct research and compile information as needed to support various projects and initiatives.
- Handle email correspondence, manage inboxes, and filter communications for urgency and priority.
- Organize and maintain digital files and databases, ensuring data integrity and accessibility.
- Assist with expense reporting and basic financial tracking, adhering to company policies.
- Facilitate seamless communication between internal teams and external partners.
- Proactively identify administrative needs and implement solutions to improve efficiency.
- Maintain strict confidentiality of sensitive information and documents.
Required Skills
- Proven experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills, with keen attention to detail.
- Ability to work independently, demonstrate initiative, and take ownership of tasks.
- High level of discretion and ability to handle confidential information.
- Reliable high-speed internet connection and a dedicated home office setup.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Experience working in the financial services industry or a highly regulated environment.
- Familiarity with project management software (e.g., Asana, Trello) and CRM systems.
- Experience with virtual communication tools (e.g., Zoom, Microsoft Teams).
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Flexible remote work environment.
- Opportunity to work with a reputable and community-focused financial institution.
- Professional development and growth opportunities.
- Supportive and collaborative team culture.
- Paid time off and holidays.
How to Apply
To apply for this exciting opportunity, please click on the application link below. We look forward to reviewing your qualifications and learning more about how you can contribute to our team.