About Company
Join the pioneering spirit of Virgin Group, a global powerhouse renowned for innovation, disruption, and an unwavering commitment to customer experience across a diverse portfolio of sectors. From travel and leisure to music, mobile, and financial services, Virgin Group is a testament to entrepreneurial vision and a relentless pursuit of better. We believe in making a real difference in people’s lives, fostering a culture of creativity, passion, and fun. As an integral part of our dynamic team, you’ll contribute to a legacy of challenging the status quo and delivering exceptional service, all while growing your career within a vibrant, supportive, and forward-thinking environment. Our presence in key locations, including Urbandale, Iowa, allows us to tap into local talent and contribute to regional economic growth, extending the Virgin ethos of innovation and excellence globally and locally. We’re proud to foster an inclusive workplace where diverse ideas are celebrated and every team member feels empowered to make a meaningful impact.
Job Description
Are you a highly organized, proactive, and detail-oriented individual looking to kickstart your career with an iconic global brand? Virgin Group is seeking a dedicated Operations Assistant to join our team in Urbandale, Iowa. This is an incredible opportunity to become a vital part of our operational success, ensuring smooth daily functions and contributing to an efficient, high-performance environment. As an Operations Assistant, you will play a crucial role in supporting various departments, coordinating activities, managing administrative tasks, and contributing directly to our service delivery and operational excellence. You’ll be at the heart of our operations, helping to streamline processes, manage resources, and ensure everything runs like clockwork. We are looking for someone with a can-do attitude, a strong work ethic, and a genuine interest in supporting a diverse and fast-paced operational landscape. This role is perfect for someone who thrives on organization, problem-solving, and contributing to a positive team dynamic. You will be instrumental in maintaining our high standards of operational efficiency and ensuring our team has the support needed to achieve its goals. If you’re ready to learn, grow, and make a tangible impact, Virgin Group offers a unique platform to develop your professional skills within a world-renowned organization known for its innovative spirit and commitment to making a difference. This position offers exposure to various facets of our operations, providing a rich learning experience and opportunities for career advancement within our diverse ecosystem.
Key Responsibilities
- Provide comprehensive administrative support to the operations team, including scheduling meetings, preparing presentations, and managing correspondence.
- Assist in the coordination and tracking of operational projects, ensuring timely completion and adherence to deadlines.
- Manage and maintain operational documentation, records, and databases with accuracy and confidentiality.
- Facilitate internal communication by preparing reports, memos, and other essential documents.
- Support inventory management, procurement processes, and vendor relations as needed.
- Help optimize workflows and identify areas for process improvement to enhance operational efficiency.
- Organize and coordinate logistics for team events, training sessions, and visitor arrangements.
- Act as a primary point of contact for internal and external inquiries related to operational activities.
- Assist with data entry, analysis, and reporting to support operational decision-making.
- Ensure compliance with company policies and procedures in all operational tasks.
- Collaborate with cross-functional teams to support broader company initiatives and projects.
Required Skills
- Proven organizational and exceptional time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and accuracy in all tasks.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Demonstrated problem-solving aptitude and proactive approach.
- Team-oriented with a positive, collaborative attitude.
- Ability to maintain confidentiality and handle sensitive information.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Operations Management, or a related field.
- Experience with project management tools or enterprise resource planning (ERP) systems.
- Familiarity with Virgin Group's diverse business sectors or similar global organizations.
- Previous experience in a similar administrative or operations support role within a dynamic corporate environment (1-2 years preferred).
- Certification in administrative professional courses or office management.
Perks & Benefits
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off and holiday schedule.
- 401(k) retirement plan with company match.
- Opportunities for professional development and career advancement within a global brand.
- Employee discounts across various Virgin Group brands and partners.
- A vibrant, inclusive, and innovative company culture with a focus on employee well-being.
- Access to a wide range of learning and development resources to foster continuous growth.
- Free on-site parking.
- Employee assistance program for personal and professional support.
How to Apply
Ready to embark on an exciting journey with Virgin Group? We encourage all qualified candidates to apply by clicking on the application link below. Please submit your resume and a cover letter detailing your relevant experience, outlining how you meet the required qualifications, and why you are the ideal candidate for this Operations Assistant role. We look forward to reviewing your application!