About Company
United Parcel Service (UPS) is a global leader in logistics, offering a broad range of solutions including the transportation of packages and freight, the facilitation of international trade, and the deployment of advanced technology to more efficiently manage the world of business. With a history spanning over a century, UPS has built a reputation for reliability, speed, and customer satisfaction. We are committed to sustainability, innovation, and fostering a diverse and inclusive work environment where every employee can thrive. Join our team and become a part of a company that connects the world, one package at a time.
Job Description
Are you a highly organized, detail-oriented, and proactive administrative professional looking to make an immediate impact? UPS is seeking a dynamic Administrative Assistant to join our bustling Calgary operations team. This full-time role is critical to the smooth functioning of our daily logistics operations, providing essential support to management and various departments. You’ll be at the heart of our fast-paced environment, ensuring that critical information flows efficiently, schedules are maintained, and administrative tasks are executed with precision. This isn’t just a support role; it’s an opportunity to contribute directly to the efficiency and success of a world-renowned logistics network. We’re looking for someone who thrives on managing multiple priorities, enjoys problem-solving, and is eager to jump in and contribute from day one. If you possess exceptional organizational skills, a strong work ethic, and a desire to be part of a company that values its people and their contributions, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative support to department managers and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Manage incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.
- Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of documents and information.
- Assist with data entry, record-keeping, and the generation of operational reports to support decision-making processes.
- Order and maintain office supplies, ensuring adequate stock levels and managing vendor relationships as needed.
- Coordinate office events, team meetings, and training sessions, including logistics, catering, and material preparation.
- Act as a central point of contact for internal and external stakeholders, fostering positive communication and relationships.
- Handle confidential information with the utmost discretion and professionalism.
Required Skills
- Minimum of 1 year of administrative experience in a fast-paced office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- High level of attention to detail and accuracy.
- Ability to work independently and collaboratively as part of a team.
- Demonstrated problem-solving capabilities and a proactive approach to work.
Preferred Qualifications
- Previous experience in the logistics, transportation, or supply chain industry.
- Familiarity with various office management software and systems.
- Post-secondary education in Office Administration, Business, or a related field.
- Bilingualism (English/French) is an asset.
Perks & Benefits
- Competitive hourly wage and comprehensive benefits package.
- Medical, dental, and vision insurance coverage.
- Paid time off, including vacation and holidays.
- Opportunities for career growth and professional development within a global company.
- Employee discounts on UPS services.
- Tuition assistance programs for continuous learning.
- A supportive and inclusive work environment.
How to Apply
If you are ready to kickstart your career with a global leader and contribute to a dynamic team, we encourage you to apply today! Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application.