About Company
Tesla is accelerating the world’s transition to sustainable energy with electric cars, solar and integrated renewable energy solutions, and ultimately, a fully autonomous future. Our dedication to innovation drives everything we do, from designing groundbreaking vehicles to developing state-of-the-art battery technology and energy storage. At Tesla, you’ll be part of a team that’s not just building products but shaping the future of transportation and energy. We’re a fast-paced, dynamic environment where collaboration and ingenuity are highly valued, offering unparalleled opportunities for growth and impact. Join us in making a significant difference on a global scale.
Job Description
Are you a highly organized, proactive, and detail-oriented professional with a passion for supporting dynamic teams in a fast-paced environment? Tesla is seeking an exceptional Administrative Assistant to join our vibrant team in Salt Lake City. This critical role provides comprehensive administrative support, ensuring the smooth and efficient operation of our local facility and contributing directly to our mission of accelerating the world’s transition to sustainable energy. You will be the organizational backbone for various departments, handling diverse tasks that keep our operations running seamlessly. This isn’t just a support role; it’s an opportunity to immerse yourself in a world-changing company, contribute to our success, and grow your career alongside some of the brightest minds in the industry. We are looking for someone who can anticipate needs, solve problems before they arise, and maintain a high level of professionalism and discretion. Your ability to manage multiple priorities, communicate effectively, and maintain a positive attitude under pressure will be key to your success. If you thrive in a challenging yet rewarding environment and are eager to make an impact, we encourage you to apply and become a vital part of the Tesla story in Utah.
Key Responsibilities
- Manage and maintain complex calendars, scheduling appointments, meetings, and conferences.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and submit expense reports accurately and in a timely manner.
- Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality.
- Draft, edit, and proofread documents, presentations, and correspondence.
- Act as a primary point of contact, screening calls, responding to inquiries, and directing visitors.
- Order and manage office supplies, equipment, and inventory, ensuring optimal stock levels.
- Assist with onboarding new employees, including workspace setup and initial administrative tasks.
- Plan and execute team events, off-sites, and internal meetings, managing logistics from start to finish.
- Support various departmental projects and initiatives as needed, demonstrating adaptability and proactive support.
- Facilitate communication within the team and across departments, ensuring timely information flow.
- Maintain a professional and welcoming office environment.
Required Skills
- Minimum of 3 years of administrative support experience in a corporate environment.
- Exceptional organizational and time management skills with a strong ability to prioritize.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and/or Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Strong problem-solving abilities and a proactive approach to tasks.
- High level of attention to detail and accuracy.
- Ability to work independently and as part of a team in a fast-paced setting.
Preferred Qualifications
- Bachelor's degree in Business Administration or a related field.
- Experience supporting multiple executives or a large team.
- Prior experience in the automotive, technology, or manufacturing industry.
- Familiarity with project management tools and methodologies.
- Experience with event planning and coordination.
- Proven ability to adapt to new technologies and processes quickly.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- 401(k) retirement plan with company matching.
- Paid time off, including vacation, sick leave, and holidays.
- Employee stock purchase plan (ESPP).
- Opportunities for career growth and professional development.
- Employee discounts on Tesla products and services.
- Access to a dynamic and innovative work environment.
- On-site perks (e.g., charging, subsidized meals at some locations).
How to Apply
Ready to accelerate your career with Tesla? We encourage all qualified candidates to apply by clicking the application link below. Please ensure your resume highlights your relevant administrative experience and aligns with the requirements outlined in this job description. We look forward to reviewing your application and potentially welcoming you to our team!