About Company
Scotiabank is a leading bank in the Americas. We are a team of more than 90,000 employees and millions of customers who are passionate about our purpose: ‘for every future’. Our purpose drives everything we do. We help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. With a rich history spanning over a century, Scotiabank is committed to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and empowered to bring their whole selves to work. Join us and discover a culture where you can thrive professionally and personally.
Job Description
Are you a highly organized, proactive, and detail-oriented individual looking to make a significant impact in a dynamic financial environment? Scotiabank is seeking a dedicated Administrative Assistant to join our team in East Delmar, Delmar. This role is integral to the smooth operation of our branch, providing essential support to management and staff, ensuring efficient daily operations, and contributing to an exceptional customer experience. As an Administrative Assistant, you will be the backbone of our administrative functions, handling a diverse range of tasks that require excellent communication skills, a strong ability to multitask, and a commitment to precision. We are looking for someone who takes initiative, is resourceful, and possesses a positive, can-do attitude. This is an exciting opportunity to build your career within a globally recognized financial institution, where your contributions are valued and your professional growth is encouraged. You will play a crucial role in maintaining our high standards of service and operational excellence, ensuring that our team can focus on delivering superior financial solutions to our clients. If you are eager to learn, adapt, and grow with a supportive team, we encourage you to apply today.
Key Responsibilities
- Provide comprehensive administrative and clerical support to branch management and team members.
- Manage and organize calendars, schedule appointments, and coordinate meetings, including room bookings and necessary materials.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professional presentation.
- Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.
- Maintain organized physical and electronic filing systems, ensuring confidentiality and easy retrieval of information.
- Assist with office supply inventory, ordering, and reconciliation of invoices.
- Process expense reports and assist with basic bookkeeping tasks as required.
- Coordinate travel arrangements and accommodations for staff when necessary.
- Welcome visitors and clients with a professional and friendly demeanor, directing them to the appropriate personnel.
- Support special projects and initiatives as assigned by management, contributing to team goals.
- Ensure compliance with all company policies and procedures, especially regarding data privacy and security.
Required Skills
- Minimum 2 years of proven experience as an Administrative Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- High level of discretion and ability to handle confidential information with integrity.
- Detail-oriented with a strong commitment to accuracy.
- Ability to work independently and as part of a team in a fast-paced environment.
- Problem-solving aptitude and proactive approach to challenges.
Preferred Qualifications
- Associate’s degree or diploma in Business Administration or a related field.
- Experience working in the financial services industry.
- Familiarity with office management systems and procedures.
- Knowledge of customer service principles and practices.
Perks & Benefits
- Competitive salary package.
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holidays.
- Retirement savings plans with company contributions.
- Opportunities for professional development and career advancement.
- Employee assistance program.
- Employee banking benefits.
- A vibrant and inclusive workplace culture.
- Work-life balance initiatives.
How to Apply
Ready to take the next step in your career with a leading financial institution? We encourage qualified candidates to apply by clicking on the application link below. Please ensure your resume is up-to-date and highlights your relevant experience and skills. We look forward to reviewing your application and potentially welcoming you to the Scotiabank team!