About Company
The University of Calabar (UNICAL) is a prestigious federal university located in Calabar, Cross River State, Nigeria. Established in 1975, it has grown into a leading institution dedicated to academic excellence, research, and community service. With a diverse student body and a commitment to nurturing intellectual growth, UNICAL plays a pivotal role in shaping future leaders and driving societal development across various disciplines. Our institution is a vibrant community of scholars, students, and professionals working collaboratively to achieve academic and administrative excellence. We pride ourselves on our commitment to innovation, ethical standards, and fostering an inclusive environment that supports the success of all members.
Job Description
The Registrar’s Office at the University of Calabar is the central administrative hub, vital to the smooth functioning of academic and student affairs. We are seeking a highly motivated, meticulous, and proactive Registrar Assistant to join our dedicated team. This role is crucial in supporting the Registrar and other administrative staff in managing student records, academic documentation, admissions processes, and general office operations. The successful candidate will be instrumental in maintaining the integrity and accessibility of vital university data, ensuring compliance with institutional policies, and providing excellent service to students, faculty, and the wider university community.
This position demands exceptional organizational skills, a keen eye for detail, and a strong commitment to accuracy and confidentiality. The Registrar Assistant will be responsible for a wide array of administrative tasks that require both independent initiative and collaborative teamwork. You will contribute to creating an efficient and supportive administrative environment, directly impacting the academic journey of thousands of students. If you are passionate about contributing to a dynamic educational environment and possess the administrative acumen to thrive in a fast-paced setting, we encourage you to apply. You will be at the heart of our administrative functions, playing a key role in the academic journey of thousands of students and supporting the university’s mission through diligent administrative support and documentation management.
Key Responsibilities
- Assist in the management and maintenance of student academic records, ensuring accuracy and confidentiality.
- Process student registrations, withdrawals, transfers, and course changes in compliance with university policies.
- Prepare, verify, and issue academic documents such as transcripts, certificates, and letters of recommendation.
- Provide administrative support for admissions processes, including application review, data entry, and correspondence.
- Handle inquiries from students, faculty, and the public regarding academic policies, procedures, and records.
- Organize and maintain both physical and electronic filing systems for efficient retrieval of information.
- Assist in the preparation of reports, statistical data, and presentations for the Registrar's Office.
- Coordinate logistical aspects for academic ceremonies, meetings, and events.
- Ensure strict adherence to data protection regulations and university-specific confidentiality guidelines.
- Perform general office duties, including scheduling, correspondence, and inventory management.
- Collaborate with other university departments to streamline administrative processes and enhance service delivery.
Required Skills
- Proven experience in an administrative support role, preferably within an educational setting.
- Exceptional organizational and time management skills, with the ability to prioritize multiple tasks.
- High level of accuracy and attention to detail in data entry and document management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Excellent written and verbal communication skills in English.
- Strong interpersonal skills with a professional and helpful demeanor.
- Ability to work independently and as part of a team.
- Demonstrated ability to maintain strict confidentiality regarding sensitive information.
Preferred Qualifications
- Bachelor's degree or HND in Business Administration, Public Administration, Secretarial Studies, or a related field.
- Familiarity with student information systems (SIS) or enterprise resource planning (ERP) software.
- Experience in a tertiary institution's Registrar's Office or similar academic administration department.
- Knowledge of academic policies and procedures common in Nigerian universities.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health insurance coverage.
- Opportunities for professional development and continuous learning.
- Access to university facilities and resources.
- Conducive and supportive working environment within a reputable institution.
- Pension scheme contributions.
- Generous paid time off and public holidays.
How to Apply
Interested and qualified candidates are encouraged to click on the application link below to submit their detailed resume and a cover letter outlining their qualifications and experience for this role. Your cover letter should specifically address how your skills and experience align with the responsibilities and requirements of a Registrar Assistant at the University of Calabar.