About Company
Bartlett Brainard Eacott, Inc. is a leading construction firm with a rich history of delivering high-quality commercial, institutional, and industrial projects across Connecticut and beyond. For over a century, we have built a reputation for excellence, integrity, and a commitment to our clients and communities. We pride ourselves on fostering a collaborative and supportive work environment where innovation thrives, and every team member plays a crucial role in our success. Joining BBE means becoming part of a legacy of building landmarks and building careers, grounded in strong values and a forward-thinking approach. We are dedicated to safety, quality, and the professional growth of our employees, making us a preferred partner for both clients and talent in the region.
Job Description
Are you a highly organized and detail-oriented professional with a passion for the construction industry? Bartlett Brainard Eacott, Inc. is seeking a dedicated Project Coordinator to join our dynamic team at our Middletown office. In this pivotal support role, you will be instrumental in ensuring the smooth and efficient operation of our construction projects from inception to completion.
As a Project Coordinator, you will act as the central hub for communication and documentation, providing critical administrative and technical support to our Project Managers and Superintendents. Your responsibilities will span across various stages of project execution, including assisting with project planning, scheduling, budget tracking, and subcontractor coordination. You will be responsible for managing project documentation, including contracts, RFIs (Requests for Information), submittals, change orders, and meeting minutes, ensuring all records are accurate, up-to-date, and easily accessible. This role requires someone who thrives in a fast-paced environment, possesses exceptional organizational skills, and has a keen eye for detail. You will play a key role in facilitating effective communication between project teams, clients, subcontractors, and vendors, ensuring all parties are informed and aligned. Proficiency in construction management software and a strong understanding of construction processes are essential for success in this position. If you are looking to grow your career with a reputable firm known for its quality work and commitment to its employees, we encourage you to apply. This is an exciting opportunity to contribute to significant projects and advance within a supportive and professional setting where your contributions are valued.
Key Responsibilities
- Assist Project Managers with all phases of project administration, from pre-construction to project closeout.
- Prepare and manage project documentation, including contracts, submittals, RFIs, change orders, punch lists, and closeout documents.
- Maintain accurate and up-to-date project files, both digital and physical, ensuring compliance with company standards.
- Coordinate project meetings, prepare agendas, and distribute meeting minutes in a timely manner.
- Facilitate communication between the project team, clients, subcontractors, and vendors.
- Assist in tracking project schedules, budgets, and resource allocation.
- Process invoices, expense reports, and ensure timely payment to subcontractors and vendors.
- Support the bid and proposal process by compiling necessary documentation and assisting with submissions.
- Monitor project progress, identify potential issues, and assist in developing solutions.
- Perform general administrative duties as required to support the construction office operations.
- Ensure compliance with all company policies, safety regulations, and industry standards.
Required Skills
- Minimum of 2 years of experience in a Project Coordinator or similar administrative role, preferably within the construction industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to manage multiple tasks, prioritize, and meet deadlines in a dynamic environment.
- Strong problem-solving abilities and proactive approach.
- Ability to work independently and as part of a team.
- Understanding of basic construction processes and terminology.
Preferred Qualifications
- Associate's or Bachelor's degree in Construction Management, Business Administration, or a related field.
- Experience with construction management software (e.g., Procore, Primavera P6, Bluebeam).
- Knowledge of local building codes and regulations.
- Experience working with commercial or institutional construction projects.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match.
- Paid time off (vacation, sick leave, holidays).
- Life insurance and disability coverage.
- Professional development and training opportunities.
- Supportive and collaborative work environment.
- Opportunity to work on diverse and impactful projects.
- Employee assistance program (EAP).
How to Apply
To apply for this exciting opportunity, please submit your resume and a cover letter detailing your qualifications and experience to our careers team. We look forward to hearing from you! Please click on the link below to apply for the job.