About Company
PulteGroup, Inc. (NYSE: PHM) is a Fortune 500 company and one of America’s largest homebuilding companies. For more than 70 years, we’ve been dedicated to building a better life for our customers by providing an unmatched homebuying experience. We are committed to building quality homes and communities across the nation, driven by a deep understanding of what matters most to our homebuyers. Our corporate teams are the backbone of our operational excellence, driving strategic initiatives, ensuring regulatory compliance, and supporting our various divisions from a central hub. We foster a collaborative, innovative, and results-driven environment where every team member contributes to our shared success. Joining PulteGroup means being part of a company that values its employees, invests in their development, and celebrates their achievements as we continue to shape the landscape of American housing.
Job Description
Are you a highly organized and detail-oriented professional with a knack for keeping projects on track? PulteGroup is seeking a dedicated Project Administrator to join our dynamic Corporate Team in Kissimmee, Florida. In this pivotal full-time role, you will be instrumental in ensuring the smooth execution of various corporate initiatives, from administrative support to critical project coordination. You will serve as the organizational anchor for multiple projects, managing complex schedules, meticulously preparing and distributing documentation, and facilitating seamless communication across various departments and stakeholders. This position is far more than just administrative; it’s about providing critical support that enables our corporate leadership and project managers to focus on strategic objectives, knowing that the operational details are expertly handled. You will be responsible for setting up and maintaining project files, tracking progress against timelines, coordinating meetings, and preparing presentations and reports. Your ability to anticipate needs, troubleshoot minor issues, and maintain a proactive stance will be key to your success. We are looking for an individual who thrives in a fast-paced corporate environment, possesses exceptional problem-solving skills, and is committed to contributing to a culture of efficiency and excellence. This is an exciting opportunity to play a vital role in a leading homebuilding company, directly contributing to projects that impact our national operations and overall business success.
Key Responsibilities
- Provide comprehensive administrative and coordination support to corporate project teams and managers.
- Manage and maintain project documentation, including reports, schedules, budgets, and communication logs, ensuring accuracy and accessibility.
- Coordinate and schedule meetings, prepare agendas, record minutes, and follow up on action items to ensure timely completion.
- Track project progress against established timelines, identifying potential roadblocks and proactively communicating updates to stakeholders.
- Assist in the preparation of presentations, proposals, and other project-related materials using various software applications.
- Facilitate internal and external communication, serving as a primary point of contact for project inquiries.
- Process invoices, expense reports, and other financial documentation related to project activities, ensuring compliance with company policies.
- Order and maintain office supplies and equipment for the corporate team as needed.
- Support the onboarding of new team members by assisting with necessary administrative setup.
- Perform general administrative duties as required to support the smooth operation of the corporate team.
Required Skills
- Minimum of 3 years of experience in a project administration or executive administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
- Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively.
- Strong written and verbal communication skills, with keen attention to detail and accuracy.
- Demonstrated ability to work independently and as part of a collaborative team.
- Proven problem-solving capabilities and a proactive approach to anticipating needs.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Project Management, or a related field.
- Familiarity with project management software (e.g., SharePoint, Smartsheet, Jira).
- Experience in the residential construction, real estate, or corporate development industry.
- Certification in project management (e.g., CAPM) is a plus.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with company match.
- Opportunities for professional development and career advancement.
- Employee stock purchase plan.
- Access to employee assistance programs and wellness initiatives.
- Collaborative and supportive work environment.
How to Apply
Interested candidates are invited to apply directly through our careers portal. Please click on the link below, search for the Project Administrator – Corporate Team position in Kissimmee, Florida, and submit your resume and cover letter. We look forward to reviewing your application and learning how your skills and experience can contribute to the PulteGroup team.