About Company
DNB is Norway’s largest financial services group, offering a full range of services including loans, savings, advisory services, insurance, and pension products for retail and corporate customers. With a strong commitment to sustainable development and technological innovation, DNB is at the forefront of shaping the future of banking. We are a dynamic and diverse organization that prides itself on fostering a supportive and professional work environment. Joining DNB means becoming part of a team dedicated to making a real impact, both for our customers and for society. We believe in empowering our employees with opportunities for growth and continuous learning, ensuring they thrive in a challenging yet rewarding career.
Job Description
We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and executive support to a key senior leader within our organization. This is a pivotal full-time role based in our vibrant Oslo office, requiring an individual who thrives in a fast-paced corporate environment and can manage a diverse range of tasks with exceptional efficiency and attention to detail. The ideal candidate will be a true partner, anticipating needs and ensuring seamless operations for their executive. You will be instrumental in managing complex schedules, coordinating high-level meetings, and facilitating effective communication, both internally and externally. Your ability to handle confidential information with the utmost integrity and professionalism will be paramount. This role offers a unique opportunity to contribute to the strategic objectives of one of Norway’s leading financial institutions, working alongside seasoned professionals and gaining invaluable insight into the financial services sector. If you possess a meticulous approach, excellent interpersonal skills, and a genuine passion for administrative excellence, we encourage you to apply and become an integral part of our dedicated team at DNB.
Key Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel itineraries (domestic and international).
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Draft, review, and proofread correspondence, presentations, and reports.
- Handle all aspects of travel arrangements, including flights, accommodation, ground transportation, and visa applications.
- Process expense reports and manage petty cash or corporate credit card reconciliations.
- Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately.
- Maintain highly confidential information and sensitive documents with discretion and integrity.
- Assist with planning and execution of internal events, workshops, or team-building activities.
- Provide general administrative support, including filing, archiving, and office supply management.
- Conduct research and compile information as required for various projects and presentations.
Required Skills
- Minimum 3 years of experience as a Personal Assistant or Executive Assistant to senior management.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication skills in both English and Norwegian.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Proactive and self-motivated with a high degree of initiative.
- Excellent interpersonal skills and a professional demeanor.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience working within the financial services industry or a large corporate environment.
- Familiarity with digital collaboration tools and virtual meeting platforms (e.g., Microsoft Teams, Zoom).
- Certification in administrative support or office management.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health and pension benefits package.
- Generous vacation and holiday allowance.
- Opportunities for professional development and continuous learning.
- Modern and dynamic office environment in the heart of Oslo.
- Subsidized canteen and various employee discounts.
- Work-life balance initiatives and flexible work arrangements where applicable.
- Access to DNB's extensive professional network and career growth opportunities.
How to Apply
Interested candidates are invited to submit their application, including a cover letter and a detailed CV, through our official careers portal. Please ensure your application highlights your relevant experience and how you meet the requirements for this role. Only applications submitted via the provided link will be considered. We encourage you to apply promptly as we review applications on a rolling basis.