About Company
Sagicor Bank Jamaica, a proud subsidiary of Sagicor Group Jamaica, stands as a leading financial institution dedicated to empowering individuals and businesses across the island. With a rich history spanning decades, Sagicor Bank is renowned for its comprehensive suite of banking products and services, innovative solutions, and unwavering commitment to client success and community development. We foster a dynamic and inclusive work environment where talent is nurtured, excellence is celebrated, and every team member contributes to our collective vision of improving the financial well-being of Jamaicans. Joining Sagicor means becoming a part of a legacy of trust, integrity, and progress in the heart of Jamaica’s vibrant financial sector.
Job Description
We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and executive support to senior management within Sagicor Bank Jamaica. This pivotal role is ideal for an individual who thrives in a fast-paced corporate environment and is eager to be the central pillar ensuring the smooth and efficient operation of their executive’s day-to-day activities. By managing complex schedules, coordinating high-level meetings, and handling confidential information with utmost integrity, you will enable our leadership to focus on strategic initiatives and critical decision-making. You will act as a primary point of contact for internal and external stakeholders, requiring exceptional communication skills, a meticulous eye for detail, and the ability to anticipate needs and proactively address potential challenges. Your responsibilities will extend to managing correspondence, preparing detailed reports and presentations, arranging intricate travel plans, and overseeing special projects. Beyond administrative duties, you will be expected to contribute to a positive and productive work environment, embodying the professional standards and values that Sagicor Bank upholds. This is a unique opportunity to gain invaluable experience at the heart of a leading financial institution, supporting executives who shape the future of banking in Jamaica and drive significant impact within the community. Your contribution will be vital to the operational success and efficiency of our executive team, directly influencing our ability to deliver superior service and achieve our strategic objectives.
Key Responsibilities
- Manage and maintain complex calendars, including scheduling appointments, meetings, and conferences for assigned executives.
- Organize and coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and professional presentation.
- Handle incoming calls, emails, and other communications, responding professionally and directing inquiries to the appropriate parties.
- Coordinate and prepare materials for board meetings, executive team meetings, and other key gatherings, including agendas, minutes, and follow-up actions.
- Conduct research, compile data, and prepare reports or summaries as required by executives.
- Manage and reconcile expense reports, invoices, and other financial documentation.
- Maintain a highly organized filing system, both physical and digital, ensuring efficient retrieval of documents.
- Act as a liaison between the executive and internal/external stakeholders, maintaining a high level of professionalism and discretion.
- Assist with special projects and events as assigned, demonstrating initiative and problem-solving skills.
Required Skills
- Proven experience as an Executive Assistant or Personal Assistant to senior management.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Proactive problem-solver with strong decision-making abilities.
- Ability to work independently and as part of a team in a dynamic environment.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Experience working in the financial services industry.
- Familiarity with project management software and virtual communication tools.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and vacation policy.
- Pension scheme and retirement planning assistance.
- Opportunities for professional development and continuous learning.
- Employee wellness programs and initiatives.
- Access to a supportive and collaborative work environment.
- Employee discounts on various Sagicor products and services.
How to Apply
If you are a motivated and experienced professional ready to take on a challenging and rewarding role, we encourage you to apply. Please click on the application link below to submit your resume and cover letter. We look forward to reviewing your application.