About Company
FHP Property Consultants stands as a leading independent firm of commercial property agents in the East Midlands. With a rich history spanning decades, FHP has built an unparalleled reputation for delivering expert advice and innovative solutions across all sectors of the commercial property market, including office, industrial, retail, investment, and development. Headquartered in Nottingham, with a strong presence across the region, we pride ourselves on our deep market knowledge, client-centric approach, and a dynamic, collaborative working environment. Our success is built on the talent and dedication of our people, and we are committed to fostering a culture where every team member can thrive and contribute to our continued growth and excellence. Joining FHP means becoming part of a highly respected organisation at the forefront of the property industry, where your contribution directly impacts our continued success and our clients’ satisfaction. We champion a supportive and professional atmosphere, encouraging continuous learning and career progression within our vibrant team.
Job Description
Are you an exceptionally organised and proactive individual with a keen eye for detail and a passion for providing seamless administrative support? FHP Property Consultants is seeking a highly skilled and dedicated Personal Assistant – Diary & Travel to join our dynamic team in Nottingham. This pivotal role will provide comprehensive, high-level support to our senior leadership team, ensuring their schedules are meticulously managed, travel arrangements are flawlessly executed, and administrative tasks are handled with utmost discretion and efficiency. As a Personal Assistant, you will be the linchpin in optimising the productivity of our executives, anticipating their needs, and effectively managing complex logistical challenges. You will be responsible for streamlining communication, preparing crucial documents, and ensuring that our leaders are well-prepared and supported in all their engagements, both local and international. This is an exciting opportunity for an experienced PA to make a significant impact within a fast-paced and rewarding professional environment, playing a crucial role in the smooth operation of our senior management activities. Your ability to prioritise, maintain confidentiality, and navigate a demanding schedule will be paramount to your success, as will your commitment to excellence and a positive, can-do attitude. We are looking for someone who thrives on being indispensable and enjoys the challenge of a varied and stimulating workload, contributing directly to the strategic objectives of the firm. You will work closely with influential figures in the property sector, gaining invaluable insights and contributing to high-level decision-making processes.
Key Responsibilities
- Manage complex and dynamic calendars, scheduling appointments, meetings, and conferences, and resolving scheduling conflicts proactively.
- Coordinate extensive domestic and international travel arrangements, including flights, accommodation, ground transportation, and detailed itineraries.
- Prepare and process expense reports, ensuring accuracy and timely submission in line with company policies.
- Act as a primary point of contact, managing incoming communications, filtering calls, and handling correspondence with professionalism and discretion.
- Organise and prepare materials for meetings, presentations, and reports, ensuring all necessary documentation is available and presented to a high standard.
- Assist with various administrative tasks, including data entry, filing, document management, and ad-hoc project support.
- Maintain strict confidentiality concerning all sensitive information and business matters at all times.
- Anticipate executive needs and proactively address potential issues before they arise, demonstrating strong foresight.
- Liaise with internal departments and external stakeholders on behalf of the senior leadership team, fostering positive relationships.
Required Skills
- Proven experience as a Personal Assistant or Executive Assistant supporting senior-level executives (minimum 36 months).
- Exceptional organisational and time management skills with the ability to multitask and prioritise effectively in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Outstanding written and verbal communication skills, with a professional telephone manner.
- High level of discretion and ability to handle confidential information with integrity and professionalism.
- Strong problem-solving abilities and a proactive, solutions-oriented approach.
- Impeccable attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
Preferred Qualifications
- Experience with travel management software or booking platforms.
- Previous experience within the property, finance, or professional services sector.
- Relevant administrative or secretarial qualifications (e.g., NVQ in Business Administration).
- Knowledge of CRM systems for client relationship management.
Perks & Benefits
- Competitive salary package reviewed annually.
- Generous annual leave allowance, increasing with service.
- Company pension scheme with employer contributions.
- Private health insurance options.
- Opportunities for continuous professional development and training to enhance your skills.
- Modern, collaborative office environment in the heart of Nottingham, with excellent transport links.
- Regular team social events and activities to foster a strong team spirit.
- Cycle to Work scheme to promote well-being and sustainability.
- Employee assistance program for personal and professional support.
How to Apply
If you are a highly organised and discreet individual ready to provide exceptional support to our leadership team, we encourage you to apply. Please click on the link below to submit your application.