About Company
World Vision International is a global Christian humanitarian organization dedicated to working with children, families, and communities to overcome poverty and injustice. Operating in nearly 100 countries, including the Democratic Republic of Congo (DRC), we strive to create lasting change in the lives of vulnerable children. In the South Kivu Province, particularly Uvira, our teams are deeply engaged in various programs, from emergency relief and food security to health, education, and child protection, aiming to build resilient communities and empower local populations. We are committed to fostering a diverse, inclusive, and collaborative environment where every employee can contribute to our mission and thrive professionally.
Job Description
We are seeking a meticulous and dedicated Payroll Officer to join our dynamic team in Uvira, South Kivu Province. As a Payroll Officer specializing in Employee Payment, you will play a critical role in ensuring the accurate, timely, and compliant compensation of our dedicated staff who are working tirelessly to improve lives across the region. This position is central to maintaining employee satisfaction and upholding the organization’s commitment to fair and transparent employment practices.
Your primary responsibility will involve the end-to-end processing of payroll, from inputting new hire data and managing employee changes to calculating wages, deductions, and benefits in strict adherence to World Vision International’s policies, local labor laws, and national tax regulations. You will be instrumental in reconciling payroll accounts, preparing various reports for internal management and external statutory bodies, and providing essential support to staff regarding their payment queries. This role demands a high degree of confidentiality, accuracy, and an ethical approach to handling sensitive employee financial information. You will also be expected to contribute to process improvements, ensuring our payroll operations are efficient, robust, and responsive to the evolving needs of our workforce in a complex operational environment. If you are a detail-oriented professional with a strong understanding of payroll processes and a passion for supporting humanitarian efforts, we encourage you to apply and contribute to our mission of serving the most vulnerable.
Key Responsibilities
- Process end-to-end payroll for all local staff, ensuring accuracy and timeliness of payments.
- Verify timesheets, attendance records, and other payroll-related data.
- Calculate and process statutory deductions (e.g., taxes, social security contributions) and other employee deductions.
- Prepare and submit statutory payroll reports to relevant government authorities as required by Congolese law.
- Reconcile payroll accounts and general ledger entries, identifying and resolving discrepancies.
- Respond to employee queries regarding payroll, deductions, and benefits in a professional and timely manner.
- Maintain up-to-date and confidential employee payroll records and documentation.
- Stay informed about changes in local labor laws, tax regulations, and organizational policies related to payroll.
- Assist in payroll audits and provide necessary documentation and explanations.
- Collaborate with HR and Finance departments to ensure seamless information flow and data integrity.
Required Skills
- Proven experience as a Payroll Officer or similar role, preferably within an NGO or humanitarian context.
- Solid understanding of payroll processes and best practices.
- Proficiency in Microsoft Excel and experience with payroll software/HRIS.
- In-depth knowledge of local labor laws and tax regulations in the Democratic Republic of Congo, especially South Kivu Province.
- High level of accuracy, attention to detail, and confidentiality.
- Excellent communication and interpersonal skills, with the ability to handle sensitive information professionally.
- Strong organizational and time management abilities.
- Ability to work independently and as part of a team in a fast-paced environment.
- Fluency in English and Swahili (written and spoken).
Preferred Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Certification in payroll management (e.g., CIPP) is a plus.
- Experience with SAP or other large-scale ERP systems.
- Familiarity with international NGO operations and reporting standards.
- Proficiency in French is highly desirable.
Perks & Benefits
- Competitive salary and benefits package.
- Comprehensive health insurance coverage.
- Generous paid time off and holidays.
- Opportunities for professional development and career growth.
- Meaningful work with a direct impact on vulnerable communities.
- Supportive and collaborative team environment.
- Contribution to a globally recognized humanitarian mission.
How to Apply
Interested candidates are invited to click on the application link below to submit their resume and cover letter. Please ensure your application highlights your relevant experience and qualifications for this role. Only shortlisted candidates will be contacted for an interview.