About Company
Atlantic Sotheby’s International Realty is a premier real estate brokerage dedicated to representing the finest properties and serving discerning clients across Coastal Virginia. As an affiliate of the global Sotheby’s International Realty network, we uphold a legacy of excellence, delivering unparalleled service, marketing expertise, and local market insight. Our team comprises highly respected real estate professionals who are passionate about connecting people with exceptional homes and lifestyles. We pride ourselves on a collaborative, supportive, and sophisticated work environment where innovation and client satisfaction are paramount. Join us and become part of a brand synonymous with luxury, integrity, and outstanding results in the real estate world.
Job Description
Are you a highly organized, detail-oriented individual with a knack for keeping things running smoothly? Atlantic Sotheby’s International Realty is seeking a dedicated Part-Time Administrative Support Specialist to join our dynamic team in Virginia Beach. In this crucial role, you will provide essential administrative and clerical assistance, ensuring the efficient operation of our bustling real estate office. This position offers an exciting opportunity to contribute to a luxury brand environment, supporting our top-tier agents and management in their daily tasks. You’ll be the go-to person for various office needs, from managing communications and maintaining records to assisting with marketing materials and coordinating office logistics. The ideal candidate will be proactive, possess excellent communication skills, and thrive in a fast-paced, professional setting. This is more than just an administrative job; it’s a chance to be an integral part of a successful team, helping us deliver an unmatched experience to our clients. We value initiative, discretion, and a positive attitude. If you’re looking for a part-time role where your organizational talents are recognized and contribute directly to our success, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative support to real estate agents and office management, including scheduling appointments, managing correspondence, and preparing documents.
- Maintain organized physical and digital filing systems, ensuring quick retrieval of information and compliance with company policies.
- Manage incoming calls and emails, directing inquiries appropriately and providing professional assistance to clients and colleagues.
- Assist with the preparation and distribution of marketing materials, property listings, presentations, and other client-facing documents.
- Coordinate office supplies inventory, placing orders as needed, and ensuring common areas are tidy and well-maintained.
- Perform data entry and update client databases (CRM) with accurate and current information.
- Support event coordination for office meetings, client appreciation events, or training sessions.
- Handle basic accounting support tasks, such as processing invoices, tracking expenses, and reconciling petty cash.
- Collaborate with team members to streamline office procedures and enhance overall operational efficiency.
Required Skills
- Proven experience in an administrative support role, preferably in a professional office environment.
- Exceptional organizational and time management skills with a strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- A proactive and problem-solving approach to daily challenges.
- Discretion and the ability to handle confidential information with integrity.
Preferred Qualifications
- Previous experience in the real estate industry or a luxury brand environment.
- Familiarity with CRM software (e.g., Salesforce, Top Producer) and digital marketing tools.
- Basic graphic design skills for creating simple marketing collateral.
- Associate’s or Bachelor’s degree in Business Administration or a related field.
Perks & Benefits
- Competitive part-time hourly wage.
- Flexible work schedule to support work-life balance.
- Opportunity to work with a prestigious global brand in a luxury market.
- Supportive and collaborative team environment.
- Professional development opportunities within the real estate sector.
- Prime office location in Virginia Beach.
How to Apply
Interested candidates are encouraged to apply by clicking the link below. Please submit your resume and a cover letter outlining your relevant experience and why you are a great fit for Atlantic Sotheby’s International Realty.