About Company
GraceKennedy Limited is a Jamaican-based conglomerate involved in food and financial services. Established in 1922, GraceKennedy has grown into one of the Caribbean’s largest and most dynamic companies, with operations spanning across the Caribbean, North America, and Europe. Our diverse portfolio includes everything from consumer goods and distribution to banking, insurance, and money services. We are committed to ‘Growing a Better Jamaica’ through our products, services, and community initiatives, fostering a culture of innovation, integrity, and excellence. Joining GraceKennedy means becoming part of a legacy of success and contributing to a future of continued growth and positive impact.
Job Description
GraceKennedy Limited is seeking an experienced and highly organized Office Manager with a strong focus on supervision and coordination to join our dynamic team in Barbican, Kingston. This pivotal role is essential for ensuring the smooth and efficient operation of our office environment, supporting our diverse teams, and maintaining a productive workspace. As an Office Manager, you will be the cornerstone of our administrative operations, responsible for overseeing daily activities, managing office staff, coordinating inter-departmental efforts, and implementing systems that enhance efficiency and foster a positive workplace culture. You will be instrumental in managing resources, optimizing administrative processes, and serving as the primary point of contact for internal and external stakeholders regarding office-related matters. The ideal candidate will possess exceptional leadership skills, a proactive approach to problem-solving, and a keen eye for detail. You will be expected to drive initiatives that improve overall office functionality, contribute to budget management, oversee vendor relationships, and ensure compliance with company policies and safety standards. This role requires a professional who can not only manage tasks effectively but also inspire and develop their team, ensuring high standards of performance and service. If you are a dedicated professional eager to contribute to a leading Caribbean company and thrive in a fast-paced environment where your organizational and leadership skills are valued, we encourage you to apply. This is an unparalleled opportunity to shape the operational excellence of a critical segment of GraceKennedy’s extensive network.
Key Responsibilities
- Supervise and coordinate the daily administrative operations of the office, ensuring efficiency and compliance with company policies.
- Manage and mentor a small team of administrative staff, including delegating tasks, conducting performance reviews, and fostering professional development.
- Oversee office budget, monitor expenditures, and manage procurement of office supplies and equipment.
- Coordinate internal and external meetings, conferences, and corporate events, including scheduling, venue setup, and logistical support.
- Maintain a safe, clean, and organized office environment, ensuring all facilities are in excellent working order.
- Act as the primary point of contact for external vendors, service providers, and building management.
- Develop and implement new administrative systems, such as record management, to improve efficiency and workflow.
- Provide high-level administrative support to senior management as required.
- Handle confidential information with discretion and professionalism.
- Ensure all office equipment is properly maintained and troubleshot when necessary.
- Manage incoming and outgoing communications, including mail, emails, and phone calls.
- Assist with onboarding new employees, ensuring they have the necessary resources and support.
- Oversee aspects of HR administration, such as leave requests and attendance tracking.
Required Skills
- Proven experience as an Office Manager or similar administrative supervisory role.
- Excellent organizational and time management skills.
- Strong leadership and team management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional verbal and written communication skills.
- Ability to prioritize tasks and work under pressure.
- Problem-solving aptitude with a proactive and solutions-oriented approach.
- Attention to detail and accuracy.
- Discretion and integrity when handling confidential information.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Experience with office management software (e.g., facility management systems, HRIS).
- Knowledge of local health and safety regulations.
- Project coordination experience.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Pension scheme.
- Paid time off and holidays.
- Opportunities for professional development and training.
- Employee assistance program.
- Dynamic and supportive work environment.
- Employee discount programs.
How to Apply
Interested candidates are invited to submit their application, including a detailed resume and cover letter, by clicking on the application link below. Please highlight your relevant experience in office supervision and coordination.