About Company
Alshaya Group is a dynamic and successful family-owned enterprise, a leading international franchise operator with a portfolio of over 90 of the world’s most recognized retail brands across the Middle East, North Africa, Central Asia, Europe, and Russia. Our brands span fashion, food, health & beauty, pharmacy, home furnishings, and leisure & entertainment. With a presence in diverse markets, we are committed to delivering exceptional customer experiences and fostering a vibrant work environment for our thousands of employees. We believe in nurturing talent and providing opportunities for growth and development, contributing significantly to the economies and communities in which we operate. Joining Alshaya Group means becoming part of a legacy of excellence and innovation, where your contributions are valued, and your career path can truly flourish.
Job Description
Are you a highly organized, proactive, and enthusiastic individual looking to kickstart your career in office administration? Alshaya Group is seeking a motivated and detail-oriented Entry Level Office Manager to join our dynamic team in Kuwait City. This is an excellent opportunity for someone eager to learn the ropes of office management, contribute to a seamless operational environment, and grow within a global organization. As an Entry Level Office Manager, you will be the backbone of our office, ensuring that daily operations run smoothly and efficiently. You will gain hands-on experience in various administrative tasks, from managing supplies and coordinating meetings to supporting staff and maintaining a positive work atmosphere. We are looking for a candidate with strong interpersonal skills, a proactive approach to problem-solving, and a genuine interest in office administration. This role offers a unique chance to develop foundational skills in a supportive environment, setting the stage for a rewarding career path within Alshaya Group. If you are a quick learner, dedicated, and ready to make an immediate impact, we encourage you to apply and become an integral part of our success story. Your efforts will directly contribute to creating an organized, productive, and welcoming office space for all employees.
Key Responsibilities
- Manage and maintain office supplies inventory, placing orders as needed and ensuring cost-effectiveness.
- Greet visitors, answer and direct phone calls, and manage incoming and outgoing mail and deliveries.
- Organize and schedule meetings and appointments, including preparing meeting rooms and necessary materials.
- Maintain tidy and organized common office areas, ensuring a professional and welcoming environment.
- Provide administrative support to various departments and staff members as required.
- Assist with data entry, filing, and document management, ensuring accuracy and confidentiality.
- Coordinate office equipment maintenance and repairs, liaising with vendors.
- Help onboard new employees by preparing workspaces and providing initial orientation.
- Support event planning and coordination for internal company activities and celebrations.
- Handle basic accounting tasks such as processing invoices and expense reports.
Required Skills
- High school diploma or equivalent; a bachelor's degree is a plus.
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities in English; Arabic is a significant advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to prioritize tasks and work independently with minimal supervision.
- A positive attitude, professional demeanor, and strong work ethic.
- Excellent interpersonal skills and the ability to work effectively with diverse teams.
- Attention to detail and problem-solving capabilities.
Preferred Qualifications
- Previous administrative or customer service experience, even in a volunteer or internship capacity.
- Knowledge of office management systems and procedures.
- Familiarity with office equipment, including printers, scanners, and projectors.
- A proactive approach to identifying and addressing office needs.
- Ability to adapt to changing priorities and a fast-paced environment.
Perks & Benefits
- Competitive entry-level salary.
- Comprehensive health and wellness benefits package.
- Opportunities for professional development and career advancement within a global company.
- Employee discounts across Alshaya Group's extensive portfolio of brands.
- A supportive and inclusive work environment.
- Access to training programs and mentorship opportunities.
- Paid time off and public holidays.
How to Apply
Interested candidates are encouraged to apply by clicking on the application link below. Please ensure your resume highlights your organizational skills and any relevant experience. We thank all applicants for their interest, however, only those selected for an interview will be contacted.