About Company
Vector Limited is New Zealand’s largest multi-network utility company, providing essential services to millions of customers across the North Island. We’re at the forefront of powering a new energy future, committed to innovation, sustainability, and supporting the communities we serve. Our diverse operations span electricity, gas, fibre broadband, and metering, and we pride ourselves on a culture that values safety, collaboration, and personal growth. Joining Vector means contributing to critical infrastructure and being part of a team that shapes the energy landscape of tomorrow. We believe in nurturing talent and providing a supportive environment where every team member can thrive and make a real impact.
Job Description
Are you an organised, proactive individual with a keen eye for detail and a passion for creating a supportive and efficient work environment? Vector Limited is seeking an enthusiastic and motivated Entry Level Office Manager to join our dynamic team in Auckland. This is an exceptional opportunity for someone embarking on their professional journey, eager to learn, grow, and contribute significantly to the smooth operation of our office. As an Office Manager, you will be the heart of our administrative functions, ensuring that our day-to-day operations run seamlessly, allowing our teams to focus on their core objectives. Your role will involve a blend of administrative support, facility coordination, and ensuring a welcoming atmosphere for employees and visitors alike. We are looking for a natural problem-solver with excellent communication skills and a ‘can-do’ attitude, ready to take initiative and adapt in a fast-paced environment. While previous office management experience isn’t required, a strong desire to learn, coupled with foundational administrative skills and a positive outlook, is essential. You will be instrumental in maintaining office efficiency, managing supplies, coordinating meetings, and providing general administrative assistance to various departments. This includes managing incoming communications, organising important documents, and assisting with event coordination for internal team gatherings. This role offers a fantastic stepping stone into a corporate environment within a leading New Zealand infrastructure company, with ample opportunities for professional development and advancement. Join Vector Limited and become an integral part of a team dedicated to powering a brighter future for New Zealand, while building a rewarding career in a company committed to innovation and sustainability.
Key Responsibilities
- Manage daily office operations, including ordering supplies, maintaining equipment, and overseeing general tidiness.
- Act as the primary point of contact for office-related queries, both internal and external.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff as needed.
- Assist with onboarding new employees, ensuring they have necessary equipment and workspace.
- Maintain accurate filing systems, both digital and physical.
- Manage incoming and outgoing mail and deliveries.
- Support various departments with administrative tasks, such as data entry, report preparation, and presentation formatting.
- Liaise with vendors and service providers (e.g., cleaning, maintenance, IT support).
- Ensure compliance with health and safety regulations within the office environment.
- Contribute to a positive and productive office culture.
Required Skills
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Proactive attitude with a strong sense of initiative.
- High level of attention to detail and accuracy.
- Customer service-oriented mindset.
- Ability to work independently and as part of a team.
- Legal right to work in New Zealand.
Preferred Qualifications
- A tertiary qualification in Business Administration, Office Management, or a related field.
- Previous experience in an administrative support role (internship or part-time experience welcomed).
- Familiarity with office management software or systems.
- Knowledge of basic accounting or budgeting principles.
Perks & Benefits
- Competitive salary and KiwiSaver contributions.
- Opportunities for professional development and career growth within a leading NZ company.
- Supportive and collaborative team environment.
- Modern office facilities in a convenient Auckland location.
- Health and wellness programs.
- Employee discounts on various services.
- Access to an employee assistance program.
- Flexible working arrangements where appropriate.
How to Apply
Ready to power your career with Vector Limited? If you’re a proactive and organised individual looking to kick-start your career in office management, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter outlining your interest and suitability for this entry-level role. We look forward to hearing from you and discovering how you can contribute to our team.