About Company
Trans-Afric Spedition is a leading logistics and freight forwarding company operating across the Democratic Republic of Congo and the wider African continent. With a robust network and a commitment to excellence, we specialize in providing comprehensive transport solutions, customs clearance, and supply chain management for a diverse range of industries, including mining, trade, and humanitarian aid. Our mission is to facilitate seamless trade and connectivity, empowering businesses to thrive in challenging environments. We pride ourselves on our professionalism, reliability, and our dedicated team who are the backbone of our operations, ensuring that goods reach their destinations efficiently and securely. At Trans-Afric Spedition, we foster a collaborative and dynamic work environment where every team member contributes to our collective success and the economic development of the regions we serve.
Job Description
Are you an exceptionally organized and detail-oriented individual with a passion for precision? Trans-Afric Spedition is seeking a dedicated and proactive Office Clerk specializing in Filing & Records to join our administrative team in Likasi, Haut-Katanga Province. In a fast-paced logistics environment, the efficient management of documentation is paramount to our operational success and compliance. This vital role will involve overseeing the meticulous organization, storage, and retrieval of a wide array of physical and digital documents, including shipping manifests, customs declarations, client contracts, invoices, and internal correspondence. You will be instrumental in maintaining the integrity and accessibility of our critical records, ensuring that information is readily available when needed, thereby supporting smooth operations across various departments.
Beyond just filing, this position requires a keen eye for detail to identify and correct discrepancies, excellent time management to handle multiple priorities, and a commitment to upholding strict confidentiality standards. You will be responsible for implementing and maintaining our established filing systems, suggesting improvements for greater efficiency, and assisting with data entry and general administrative duties as required. This is an opportunity to contribute significantly to the operational backbone of a company that plays a crucial role in regional trade and development. If you are a methodical self-starter who thrives in a structured yet dynamic setting and understands the importance of precise record-keeping in a high-stakes industry, we encourage you to apply and become an integral part of our growing team. Your dedication to systematic organization will directly impact our ability to deliver on our promises to clients and maintain our reputation for reliability.
Key Responsibilities
- Manage and maintain comprehensive physical and digital filing systems for all company documents.
- Accurately retrieve, cross-reference, and distribute documents to authorized personnel upon request.
- Perform data entry tasks to update and maintain various databases and spreadsheets.
- Ensure strict confidentiality and security of all sensitive company and client information.
- Assist with the scanning, indexing, and archiving of records to ensure easy accessibility.
- Monitor and replenish office supplies related to filing and record-keeping.
- Identify and correct discrepancies in records, ensuring accuracy and completeness.
- Provide general administrative support to the office as needed, including photocopying, scanning, and mail handling.
Required Skills
- High School Diploma or equivalent qualification.
- Proven experience in an administrative or office support role, with a focus on records management.
- Exceptional organizational and time management skills.
- Meticulous attention to detail and accuracy.
- Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook).
- Fluent in French, both written and verbal.
- Ability to work independently and as part of a team in a fast-paced environment.
Preferred Qualifications
- Associate's Degree or Diploma in Office Administration, Business Management, or a related field.
- Familiarity with Document Management Systems (DMS) software.
- Knowledge of local administrative practices and regulatory requirements.
- Proficiency in Swahili or Lingala in addition to French.
- Experience within the logistics, transport, or supply chain industry.
Perks & Benefits
- Competitive monthly salary.
- Comprehensive health benefits package.
- Paid time off and public holidays.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Contribution to a vital industry in the region.
How to Apply
Interested candidates are invited to submit their detailed CV and a cover letter outlining their suitability for the role by clicking on the application link below. Please ensure your application highlights your experience in office administration and records management, along with your commitment to precision and organization. We encourage all qualified applicants to apply.