About Company
National Australia Bank (NAB) is one of Australia’s largest financial institutions, with a rich history spanning over 160 years. While our primary operations are centered in Australia and New Zealand, our global perspective and commitment to excellent customer service extend to supporting clients worldwide. At NAB, we believe in creating a supportive and dynamic work environment where every employee can thrive and contribute to our overarching mission: to serve customers well and help our communities prosper. We are dedicated to fostering a culture of innovation, integrity, and inclusion, ensuring that our teams are diverse, skilled, and passionate about making a difference. Joining NAB means becoming part of a team that values your growth, respects your contributions, and empowers you to achieve your full potential within a leading global financial services organization. We empower our people to be their best and provide them with the tools and opportunities to excel.
Job Description
Are you a highly organized, proactive, and detail-oriented professional looking for an exciting opportunity to support a dynamic team? National Australia Bank (NAB) is seeking an enthusiastic Administrative Assistant to join our operational support function in Hawaii Kai, Honolulu. In this pivotal role, you will be the backbone of our team, ensuring smooth daily operations and providing essential administrative support that enables our professionals to focus on strategic objectives. Your contributions will be critical in maintaining efficiency, managing schedules, coordinating communications, and handling various administrative tasks that keep our operations running seamlessly. We are looking for someone with exceptional communication skills, a knack for problem-solving, and a genuine passion for supporting others. This position offers a unique chance to work within a global financial institution, gaining invaluable experience and developing your career in a supportive and professional environment. You will play a key role in the daily workflow, anticipating needs and proactively addressing them, ensuring that all administrative duties are handled with precision and timeliness. If you thrive in a fast-paced setting, enjoy managing multiple priorities, and are committed to delivering high-quality support, we encourage you to apply. This role is not just about tasks; it’s about being an integral part of a team that drives success and innovation, all while upholding NAB’s core values of integrity and customer focus. Come contribute your talents to a company that invests in its people and makes a real impact on our operational excellence.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to management and team members.
- Manage and maintain executive calendars, schedule meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents, ensuring accuracy and professional presentation.
- Organize and maintain filing systems, both digital and physical, ensuring data accuracy, security, and accessibility.
- Coordinate office supplies, equipment maintenance, and other facility-related requests to ensure a productive work environment.
- Process expense reports, invoices, and other financial documentation with precision and in compliance with company policies.
- Act as a primary point of contact for internal and external inquiries, directing them appropriately and professionally.
- Assist in the preparation of reports, analyses, and summaries as required, gathering necessary data and information.
- Facilitate internal communication flow, ensuring timely dissemination of information and fostering team cohesion.
- Support special projects and initiatives, taking on additional tasks as needed to achieve team goals and objectives.
Required Skills
- Proven experience (2+ years) as an Administrative Assistant or in a similar administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level.
- Excellent written and verbal communication skills with a strong command of English grammar and spelling.
- Strong organizational and planning skills with meticulous attention to detail and accuracy.
- Ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.
- Discretion and confidentiality when handling sensitive information and maintaining professional ethics.
- Strong interpersonal skills and the ability to work collaboratively and effectively in a team environment.
- Demonstrated problem-solving abilities and a proactive approach to task management.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field.
- Experience working in the financial services industry or a fast-paced corporate environment.
- Familiarity with modern office management software, project management tools, or CRM systems.
- Ability to learn new software and systems quickly and adapt to evolving technological requirements.
Perks & Benefits
- Competitive salary and opportunities for performance-based incentives and bonuses.
- Comprehensive health, dental, and vision insurance coverage for employees and their families.
- Generous paid time off, including vacation, sick leave, and company-recognized holidays.
- 401(k) retirement plan with robust company matching contributions to support your financial future.
- Extensive opportunities for professional development, training, and career advancement within a global organization.
- Employee assistance program offering confidential support and resources.
- A supportive, inclusive, and collaborative work environment that values diversity and teamwork.
- Wellness programs and resources to promote a healthy work-life balance.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a compelling cover letter. Please highlight your relevant administrative experience, demonstrate your proficiency in the required skills, and explain why you are an ideal fit for this role at NAB. We look forward to reviewing your application and potentially welcoming you to our team.