About Company
Long Beach Opera (LBO) is a pioneering and internationally recognized opera company celebrated for its innovative productions that redefine the boundaries of classical music. Founded in 1979, LBO has a rich history of presenting adventurous, thought-provoking works that challenge conventional norms and invite diverse audiences to engage with both contemporary and classic opera in new, exciting ways. We pride ourselves on creating immersive experiences, often utilizing unconventional venues and cutting-edge theatrical approaches to make opera accessible and relevant to a modern audience. Our commitment extends beyond the stage to foster a vibrant arts community in Long Beach and beyond, through educational programs and community engagement initiatives. Joining Long Beach Opera means becoming part of a passionate team dedicated to artistic excellence, creativity, and the transformative power of performance.
Job Description
Long Beach Opera is seeking a highly organized and detail-oriented Music Administrator to join our dynamic Production Office. This pivotal role supports the seamless execution of our ambitious performance season by managing all administrative aspects related to music. The Music Administrator will be the central point of contact for musicians, conductors, composers, and rights holders, ensuring that all musical elements of a production are meticulously planned and executed. You will be responsible for the comprehensive management of our music library, including acquisition, cataloging, and distribution of scores and parts. This role demands a proactive individual with excellent communication skills, capable of thriving in a fast-paced, creative environment where precision and adaptability are key. You will coordinate rehearsal schedules, manage artist contracts, track music-related budgets, and facilitate communication across artistic, production, and administrative departments. This position is perfect for someone with a passion for the performing arts, an understanding of the intricate world of music production, and a desire to contribute to an organization known for its artistic innovation and community impact. If you are a natural problem-solver with a meticulous approach to administrative tasks and a love for opera, we encourage you to apply and help us bring extraordinary musical experiences to life.
Key Responsibilities
- Manage and maintain the physical and digital music library, including scores, parts, and reference materials, ensuring accurate cataloging and accessibility.
- Coordinate and schedule rehearsals, music calls, orchestra fittings, and other music-related production meetings.
- Facilitate communication and act as a liaison between the Artistic Director, conductors, musicians, composers, and the broader production team.
- Assist with the preparation and distribution of artist contracts for musicians, soloists, and guest artists, ensuring adherence to union agreements and company policies.
- Track and reconcile music-related expenses, maintaining accurate records for budget management and reporting.
- Oversee the licensing and acquisition of performance rights for musical works, ensuring compliance with copyright laws.
- Arrange travel, accommodation, and local logistics for guest artists and out-of-town musicians as needed.
- Prepare and distribute all necessary production paperwork, including musician rosters, call sheets, and program inserts related to music.
- Provide general administrative support to the Production Office, including data entry, filing, and correspondence.
- Assist with archival efforts, documenting musical elements and production details for future reference.
Required Skills
- Minimum of 3 years of administrative experience, preferably in an arts or production environment.
- Exceptional organizational skills and meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks simultaneously and prioritize effectively in a dynamic environment.
- Strong interpersonal skills with the ability to work collaboratively within a team.
- Demonstrated problem-solving abilities and a proactive work ethic.
Preferred Qualifications
- Bachelor's degree in Arts Administration, Music, Theatre, or a related field.
- Prior experience working with an opera company, symphony orchestra, or theatre company.
- Familiarity with music terminology, notation, and basic music theory.
- Knowledge of music licensing and performance rights.
- Experience with project management software or database systems.
Perks & Benefits
- Comprehensive health, dental, and vision insurance.
- Generous paid time off (vacation, sick leave, and holidays).
- 401(k) retirement plan options with company match.
- Complimentary tickets to Long Beach Opera performances.
- Opportunities for professional development and growth within the arts sector.
- A vibrant, collaborative, and creative work environment.
- The chance to contribute to groundbreaking artistic productions.
How to Apply
To apply for this exciting opportunity, please click on the application link below to submit your resume and a compelling cover letter detailing your relevant experience and why you are passionate about joining Long Beach Opera. We look forward to hearing from you!