About Company
Band Hatton Button Solicitors is a leading full-service law firm based in Coventry, England, with a rich history spanning many years. We are deeply embedded within the local community, serving individuals, families, and businesses with integrity, expertise, and a client-focused approach. Our dedicated team of legal professionals provides a comprehensive range of services, including corporate and commercial law, property law, family law, dispute resolution, wills, trusts, and probate. We pride ourselves on fostering a supportive and collaborative work environment where every team member is valued and encouraged to grow. At Band Hatton Button, we believe in delivering exceptional legal advice with a personal touch, ensuring our clients receive the best possible outcomes. Join our dynamic team and contribute to a legacy of legal excellence.
Job Description
We are urgently seeking a highly skilled and organised Legal Secretary to join our thriving team in Coventry. This is a unique opportunity for an experienced professional to become an integral part of our operations, supporting our fee earners across various departments. While this is a full-time position, we understand the importance of work-life balance and are open to discussing flexible working hours to accommodate the right candidate’s needs. The successful applicant will be crucial in ensuring the smooth and efficient running of our legal services, providing comprehensive administrative and secretarial support. You will handle a diverse range of tasks, from drafting correspondence and documents to managing diaries and liaising with clients. This role demands meticulous attention to detail, excellent communication skills, and a proactive attitude. If you thrive in a fast-paced legal environment and are looking for a role that values your expertise while offering flexibility, we encourage you to apply. This position offers not just a job, but a chance to build a fulfilling career with a reputable firm known for its commitment to both clients and employees.
Key Responsibilities
- Provide comprehensive secretarial and administrative support to fee earners, including Partners and Associates.
- Prepare, amend, and format legal documents, correspondence, and presentations with high accuracy.
- Manage diaries, schedule appointments, and coordinate meetings, ensuring efficient time management for fee earners.
- Handle incoming and outgoing communications, including telephone calls, emails, and postal correspondence, professionally and promptly.
- Maintain organised electronic and physical filing systems, adhering to strict confidentiality protocols.
- Process expenses, manage billing cycles, and assist with financial administration tasks as required.
- Liaise directly with clients, barristers, and external parties, building positive relationships.
- Conduct legal research and gather information as instructed by fee earners.
- Assist with case management, including opening and closing files, and ensuring all deadlines are met.
- Perform general office duties, such as photocopying, scanning, and managing stationery supplies.
Required Skills
- Proven experience as a Legal Secretary, preferably within a law firm environment.
- Exceptional typing skills and proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong understanding of legal terminology, procedures, and documentation.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to manage multiple tasks, prioritise effectively, and work under pressure.
- Discretion and the ability to handle sensitive and confidential information.
- Proactive and organised approach to workload management.
- Ability to work independently as well as part of a team.
- Client-focused attitude with strong interpersonal skills.
Preferred Qualifications
- Relevant legal secretarial qualification (e.g., CILEx Legal Secretarial Diploma).
- Experience with case management systems (e.g., LEAP, Peppermint,或其他行业标准软件).
- Familiarity with digital dictation software.
- Experience working across multiple legal departments (e.g., Family, Property, Corporate).
Perks & Benefits
- Competitive salary package.
- Flexible working hour arrangements.
- Generous holiday allowance.
- Opportunities for professional development and training.
- Pension scheme contribution.
- Supportive and friendly work environment.
- Convenient city centre location with good transport links.
- Employee assistance program.
How to Apply
If you are a highly motivated and experienced Legal Secretary looking for an urgent and flexible opportunity in Coventry, we encourage you to apply. Please click on the application link below to submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. We look forward to hearing from you.