About Company
Al Tamimi & Company is the largest law firm in the Middle East, with a formidable presence across 10 countries and 17 offices. Established in 1989, we are a full-service commercial law firm renowned for our unparalleled expertise, deep local knowledge, and unwavering commitment to client success. In Saudi Arabia, our Riyadh office serves a diverse and prestigious clientele, including multinational corporations, government entities, and prominent local businesses, providing comprehensive legal solutions across various sectors such as corporate and commercial, banking and finance, dispute resolution, and intellectual property. We pride ourselves on fostering an inclusive and dynamic work environment that encourages continuous professional growth, innovation, and excellence. Joining Al Tamimi & Company means becoming an integral part of a prestigious team that is actively shaping the legal landscape of the region and contributing to landmark cases and transactions.
Job Description
We are urgently seeking a highly organized, proactive, and discreet Legal Secretary to join our bustling Riyadh office on a full-time, flexible hour basis. This pivotal role offers a unique opportunity to provide comprehensive administrative and secretarial support to our esteemed legal team, ensuring the smooth and efficient operation of daily legal practices within a fast-paced environment. The successful candidate will be instrumental in meticulously managing legal documentation, coordinating complex schedules, and maintaining effective, professional communication channels both within the team and with our valued clients. If you thrive in a dynamic legal environment, possess exceptional organizational and communication skills, and are looking for a role that values your ability to manage your time effectively while consistently delivering high-quality support, we strongly encourage you to apply. This position is ideal for an individual who can adapt to varying workloads and priorities, demonstrating unwavering reliability, professionalism, and integrity at all times, reflecting the prestige and demanding standards of a leading regional law firm.
Key Responsibilities
- Manage and organize legal documents, correspondence, and case files, both physical and electronic, ensuring impeccable accuracy, confidentiality, and ease of accessibility.
- Draft, format, and meticulously proofread legal documents, including pleadings, contracts, memos, presentations, and reports, ensuring strict compliance with legal standards and firm guidelines.
- Coordinate and schedule a wide array of appointments, meetings, conference calls, and complex travel arrangements for lawyers, managing intricate calendars effectively and proactively.
- Act as a primary point of contact for clients, external counsel, and other critical stakeholders, handling inquiries professionally, efficiently, and directing them appropriately.
- Prepare and accurately process expense reports, invoices, and other financial documentation, maintaining meticulous records and ensuring timely submission.
- Perform a full range of administrative tasks such as transcription, photocopying, scanning, filing, archiving, and managing office supplies to ensure smooth office operations.
- Assist with legal research, litigation support, and trial preparation as needed, under the direct guidance and supervision of legal professionals.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with advanced document formatting skills.
- Excellent written and verbal communication skills in both English and Arabic, essential for a multi-cultural legal environment.
- Strong organizational and time management abilities with an unwavering attention to detail and a proactive approach.
- Proven ability to handle confidential information with the utmost discretion, integrity, and professionalism.
- Demonstrated ability to work independently, prioritize tasks, and collaboratively as part of a demanding legal team.
- Solid familiarity with legal terminology, documentation, and standard legal procedures.
Preferred Qualifications
- Associate's or Bachelor's degree in Legal Studies, Business Administration, or a closely related field.
- Experience with legal practice management software (e.g., Clio, MyCase) or document management systems.
- Previous experience working in a large, reputable law firm or a corporate legal department in Saudi Arabia.
- Proficiency in a third language (e.g., French, Urdu) is a plus.
Perks & Benefits
- Competitive salary package commensurate with experience and qualifications.
- Comprehensive health insurance coverage.
- Generous annual leave and observance of public holidays.
- Extensive opportunities for professional development, training, and continuous learning.
- A dynamic, collaborative, and highly supportive work environment.
- Emphasis on work-life balance, facilitated by flexible working hours.
- Exposure to complex, high-profile, and impactful legal cases and transactions across the region.
How to Apply
Interested candidates are invited to submit their comprehensive resume and a compelling cover letter detailing their qualifications, relevant experience, and suitability for this challenging role. Please click on the application link below to apply directly through our official careers portal. We look forward to reviewing your application.