About Company
Myers, Fletcher & Gordon is one of Jamaica’s most distinguished and largest law firms, with a rich history spanning over 75 years. Renowned for its unparalleled expertise and commitment to legal excellence, the firm provides comprehensive legal services across a broad spectrum of practice areas, including corporate and commercial law, litigation, real estate, intellectual property, and more. We are dedicated to delivering innovative solutions and superior client service, fostering a collaborative and supportive environment where our team members can thrive professionally and contribute to the firm’s legacy of integrity and leadership in the legal community. Join a team where your contributions are valued, and your professional growth is encouraged.
Job Description
Myers, Fletcher & Gordon is seeking a highly organized, meticulous, and professional Legal Secretary to join our dynamic team in Papine, Kingston. This critical on-site role is at the heart of our legal operations, providing essential administrative and secretarial support to our attorneys. The successful candidate will play a pivotal role in ensuring the efficient and smooth functioning of our legal practice, handling a diverse range of tasks that require exceptional attention to detail, discretion, and a proactive approach.
As a Legal Secretary specializing in office and document management, you will be instrumental in managing legal documents, correspondence, and client files. Your responsibilities will extend beyond traditional secretarial duties, encompassing everything from drafting and formatting legal documents, maintaining our comprehensive filing systems, to scheduling appointments and managing client communications with the utmost professionalism. This position requires someone who thrives in a fast-paced environment, possesses impeccable organizational skills, and has a strong understanding of legal terminology and procedures. You will be a vital link between our attorneys, clients, and other stakeholders, contributing significantly to the firm’s reputation for efficiency and client care. We are looking for an individual who is not only proficient in administrative tasks but also eager to learn, adapt, and grow within a prestigious legal setting. Your contribution will directly impact the productivity of our legal team and the seamless delivery of our services.
We believe that a highly competent Legal Secretary is the backbone of an efficient legal practice. You will be tasked with orchestrating the flow of essential documentation, ensuring that all legal instruments, briefs, pleadings, and correspondence are meticulously prepared, filed, and managed according to stringent legal and internal standards. Your daily activities will include advanced word processing, proofreading, and ensuring adherence to court rules and deadlines. Furthermore, you will be responsible for maintaining our case management system, updating client information, and assisting with billing procedures. The ability to anticipate needs, prioritize tasks effectively, and maintain confidentiality is paramount. This role offers a unique opportunity to work alongside some of Jamaica’s most respected legal minds, gaining invaluable insights into complex legal matters while honing your administrative and organizational prowess. If you are a self-starter with a passion for precision and a commitment to upholding the highest professional standards, we encourage you to apply. This is an excellent opportunity for a dedicated professional looking to advance their career in the legal field within a supportive and challenging environment. We value commitment, precision, and a strong work ethic, offering a platform where your skills will be recognized and developed. Join us and become a cornerstone of a legal team committed to excellence and making a tangible difference in the lives of our clients.
Key Responsibilities
- Prepare, format, and proofread legal documents, correspondence, pleadings, and briefs with exceptional accuracy.
- Manage and organize physical and electronic client files, ensuring confidentiality and easy retrieval.
- Handle incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately and professionally.
- Schedule appointments, meetings, and court dates, and manage attorneys' calendars efficiently.
- Assist with legal research, document discovery, and preparation for hearings, trials, and corporate transactions.
- Maintain and update case management systems and client databases.
- Process billing, invoices, and expense reports, and assist with general accounting tasks.
- Liaise with clients, court personnel, and external counsel with high professionalism and discretion.
- Perform general office duties such as photocopying, scanning, filing, and managing office supplies.
- Ensure compliance with all legal and firm-specific administrative procedures and deadlines.
Required Skills
- Minimum of 3 years of experience as a Legal Secretary or in a similar administrative role within a legal setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with advanced word processing skills.
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Discretion and strict adherence to confidentiality.
- Working knowledge of legal terminology, procedures, and court filing requirements.
- High school diploma or equivalent.
Preferred Qualifications
- Associate's Degree or Diploma in Legal Secretarial Studies or Business Administration.
- Experience with legal practice management software (e.g., Clio, MyCase).
- Familiarity with Jamaican legal system and court rules.
- Typing speed of 60+ words per minute.
Perks & Benefits
- Competitive salary package.
- Comprehensive health and wellness benefits.
- Pension plan contributions.
- Paid time off and holidays.
- Opportunities for professional development and continuous learning.
- Supportive and collaborative work environment.
- Prime location in Papine, Kingston with modern office facilities.
How to Apply
To apply for this exciting opportunity, please click on the application link below. Ensure your resume and cover letter highlight your relevant experience, your proficiency in legal document management, and why you are a perfect fit for Myers, Fletcher & Gordon. We look forward to reviewing your application.