About Company
J.P. Morgan Chase & Co. is a leading global financial services firm with operations worldwide. We are committed to providing innovative financial solutions, building strong relationships with our clients, and fostering a diverse and inclusive workplace for our employees. With a history spanning over 200 years, J.P. Morgan Chase is a trusted name in banking, asset management, and financial technology. We believe in empowering our people, offering unparalleled opportunities for growth, and making a positive impact in the communities where we live and work. Join a company that values integrity, collaboration, and excellence, and contribute to shaping the future of finance. Our extensive network and global reach mean unparalleled opportunities for career development and the chance to work alongside some of the brightest minds in the industry. At J.P. Morgan Chase, we invest in our employees’ success, offering comprehensive training and resources to help you thrive.
Job Description
Are you an organized, proactive, and detail-oriented professional with a passion for supporting dynamic teams? J.P. Morgan Chase is seeking an exceptional Administrative Assistant to join our team in Kingston, Ontario. In this pivotal role, you will be instrumental in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to executives and various departments. This is an exciting opportunity to become a key contributor in a fast-paced environment, where your organizational prowess and ability to anticipate needs will be highly valued. You will manage complex schedules, coordinate critical meetings, handle sensitive information with utmost discretion, and serve as a central point of contact. We are looking for someone who thrives on creating order, is adept at multitasking, and possesses excellent communication skills to interact effectively with internal and external stakeholders. If you are ready to apply your administrative expertise within a world-renowned financial institution and contribute to its success, we encourage you to apply. This role offers the chance to grow your career within a supportive and challenging environment, making a tangible impact on daily operations and strategic initiatives.
Key Responsibilities
- Manage complex calendars, scheduling appointments, meetings, and conferences with meticulous attention to detail, ensuring optimal time management for executives.
- Coordinate extensive domestic and international travel arrangements, including flights, accommodation, ground transportation, and detailed itineraries, anticipating potential issues.
- Prepare and process expense reports, ensuring accuracy, compliance with company policies, and timely submission for reimbursement.
- Organize and facilitate both in-person and virtual meetings, including setting up technology, preparing agendas, distributing materials, recording minutes, and tracking action items.
- Serve as a primary point of contact, fielding and directing calls, managing correspondence, and responding to inquiries professionally and efficiently.
- Draft, proofread, and edit various documents, presentations, and communications, ensuring high quality and adherence to corporate standards.
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of important documents and information while upholding strict confidentiality.
- Order and manage office supplies, equipment, and vendor services, ensuring the office is well-stocked and operational.
- Assist with special projects and initiatives as assigned, demonstrating flexibility and a proactive approach to supporting team objectives.
- Foster a welcoming and productive office environment, assisting with new employee onboarding and general office administration.
Required Skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational and time management abilities
- Meticulous attention to detail and accuracy
- Proactive problem-solving capabilities and ability to anticipate needs
- Demonstrated discretion and ability to handle confidential information
- Ability to multitask and prioritize in a fast-paced environment
- Strong interpersonal skills with a professional demeanor
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field
- Previous experience in a financial services or corporate environment
- Familiarity with various CRM or ERP systems
- Bilingualism (English/French) is an asset
Perks & Benefits
- Comprehensive health, dental, and vision benefits package
- Competitive retirement savings plans with company matching
- Generous paid time off and holidays
- Opportunities for professional development and career advancement
- Wellness programs and employee assistance programs
- Employee discounts on various products and services
- Access to a global network of professionals and mentors
How to Apply
Ready to advance your career with a global leader? Please click on the application link below to submit your resume and cover letter directly. We look forward to reviewing your qualifications.