About Company
Intact Financial Corporation is a leading North American property and casualty insurance provider, committed to creating a better experience for its customers, partners, and people. With operations spanning Canada, the U.S., and the U.K., Intact is driven by a purpose to help people, businesses, and society prosper in good times and be resilient in bad times. We are a dynamic and innovative organization focused on leveraging technology and talent to deliver superior value. Our culture is built on integrity, respect, and a strong sense of community, fostering an environment where employees can thrive and make a tangible impact. Join us and contribute to a team dedicated to excellence and client success in a fast-paced and rewarding environment.
Job Description
Are you a highly organized, proactive, and detail-oriented individual looking for an immediate opportunity to contribute to a thriving team? Intact Financial Corporation is seeking a dedicated Administrative Assistant to join our vibrant Westfield, Indiana office. This is a crucial full-time, on-site role where you will play a pivotal part in ensuring the smooth and efficient operation of our daily activities. As an Administrative Assistant, you will be the backbone of our team, providing comprehensive support to various departments and helping to maintain our high standards of service. You will manage crucial administrative tasks, coordinate schedules, prepare communications, and serve as a key point of contact for internal and external stakeholders. We are looking for someone who can hit the ground running, demonstrating exceptional organizational skills and a strong commitment to accuracy and efficiency from day one. This role requires an individual who thrives in a collaborative environment, can anticipate needs, and takes initiative to support the team effectively. If you possess a can-do attitude, excellent communication abilities, and a desire to work in a fast-paced, supportive environment, we encourage you to apply immediately. This role offers an exciting chance to become an integral part of Intact Financial Corporation, contributing directly to our operational excellence and client satisfaction.
Key Responsibilities
- Provide comprehensive administrative support to management and various departments, ensuring efficient workflow and adherence to deadlines.
- Manage and maintain complex calendars, schedule meetings, appointments, and handle travel arrangements with precision.
- Prepare and edit correspondence, reports, presentations, and other confidential documents with meticulous attention to detail and grammar.
- Organize and maintain physical and electronic filing systems, ensuring data integrity, confidentiality, and ease of access.
- Act as a primary point of contact, screening calls, responding to inquiries, and directing visitors appropriately and professionally.
- Coordinate office supplies and equipment, ensuring adequate stock levels and proper functioning for seamless operations.
- Assist with data entry, record-keeping, invoice processing, and other general office management tasks as needed.
- Facilitate internal communication and document distribution, ensuring information reaches relevant parties in a timely manner.
- Support event planning and coordination for office-related activities, meetings, and team gatherings.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
- Exceptional organizational and time-management skills with the ability to manage multiple priorities.
- Strong verbal and written communication abilities, suitable for professional correspondence.
- Proven ability to multitask and prioritize effectively in a fast-paced and dynamic environment.
- High level of accuracy and attention to detail, ensuring error-free work.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Qualifications
- Associate's degree or certification in Business Administration, Office Management, or a related field.
- Previous experience (2+ years) in an administrative support role, preferably within the financial services or insurance industry.
- Familiarity with CRM software and modern office management systems.
- Experience supporting multiple managers or departments simultaneously.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health, dental, and vision insurance plans for employees and their families.
- Generous paid time off (PTO) and holiday schedule.
- 401(k) retirement plan with robust company match.
- Opportunities for continuous professional development, training, and career advancement.
- A supportive, inclusive work environment that values teamwork and individual contributions.
- Modern, comfortable office facilities located in Westfield, Indiana.
How to Apply
Ready to make an immediate impact? We encourage all qualified candidates to apply directly through our official careers portal. Please click the link below to submit your resume and cover letter. We look forward to reviewing your application!