About Company
IBM Canada, a proud extension of the global IBM corporation, stands at the forefront of innovation, delivering transformative solutions across various industries. While our roots are deeply entrenched in Canada, our commitment to fostering talent and driving technological advancement knows no borders. We are dedicated to building a diverse and inclusive workforce, empowering our employees to thrive and contribute to meaningful projects. Joining IBM Canada means becoming part of a legacy of innovation, integrity, and impactful work that shapes the future. We believe in continuous learning, professional growth, and a supportive environment where every voice is heard and valued. We prioritize a culture of respect, collaboration, and constant improvement, ensuring that our employees have the resources and opportunities to excel and make a significant impact.
Job Description
Are you an organized, detail-oriented individual with a passion for human resources? IBM Canada is urgently seeking a dedicated HR Assistant to join our dynamic team in Elsmere, Delaware. In this vital role, you will be instrumental in supporting our HR operations, ensuring smooth administrative processes, and contributing to a positive employee experience. This is an exciting opportunity to gain hands-on experience across various HR functions within a globally recognized technology leader. As an HR Assistant, you will be the first point of contact for many employee inquiries, handle sensitive information with discretion, and provide crucial support to the HR team in recruitment, onboarding, and employee relations. Your ability to juggle multiple tasks, communicate effectively, and maintain meticulous records will be key to your success. We are looking for someone who is eager to learn, proactive in problem-solving, and committed to upholding IBM’s high standards of professionalism and employee care. This role is perfect for someone looking to grow their HR career in a fast-paced and supportive environment, where your contributions are recognized and valued. Join us and help shape the future of our workforce, ensuring we attract, develop, and retain the best talent.
Key Responsibilities
- Provide comprehensive administrative support to the HR department, including data entry, filing, and managing HR correspondence.
- Assist with the recruitment process, including scheduling interviews, coordinating candidate communication, and managing job postings.
- Support new hire onboarding activities, preparing new hire packets, facilitating orientation sessions, and ensuring all necessary paperwork is completed.
- Maintain and update HR databases and employee records with accuracy and confidentiality, ensuring compliance with data privacy regulations.
- Assist in the preparation of HR reports and presentations as needed, gathering and analyzing relevant HR metrics.
- Respond to routine employee inquiries regarding HR policies, benefits, and procedures, escalating complex issues to appropriate HR personnel.
- Coordinate HR-related meetings, events, and training sessions, including room setup, material preparation, and attendee communication.
- Assist with employee relations tasks, including maintaining documentation and supporting disciplinary processes as required.
- Process HR-related invoices and expenses, ensuring accurate record-keeping and timely payments.
Required Skills
- Proven experience in an administrative or HR support role (1-2 years).
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and ability to handle confidential information with integrity.
- Ability to work independently and as part of a team in a fast-paced environment.
- Detail-oriented with a commitment to accuracy.
- Basic understanding of HR principles and practices.
Preferred Qualifications
- Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
- Experience with HR Information Systems (HRIS) such as Workday, SAP SuccessFactors, or similar platforms.
- Knowledge of local, state, and federal employment laws and regulations.
- Previous experience supporting recruitment activities.
- Certification in Human Resources (e.g., aPHR, PHR) is a plus.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Paid time off (PTO), including vacation, sick leave, and holidays.
- 401(k) retirement plan with company matching contributions.
- Opportunities for professional development and continuous learning through IBM's extensive training programs.
- Employee assistance program (EAP) for personal and professional support.
- Access to a diverse and inclusive work environment that fosters innovation and collaboration.
- Work-life balance initiatives and employee wellness programs.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume and cover letter highlight your relevant experience and qualifications for this urgent HR Assistant role.