About Company
The Golden Jubilee National Hospital, located in Clydebank, Glasgow, is Scotland’s flagship hospital for elective orthopaedics, heart and lung services, and is home to the national Centre for Sustainable Delivery. As part of NHS Scotland, we are a values-driven organisation committed to delivering high-quality, person-centred care. We pride ourselves on our innovative approach to healthcare, our commitment to research and development, and our dedication to creating a supportive and inclusive environment for both patients and staff. Joining our team means becoming part of a community that is passionate about making a real difference in people’s lives, fostering continuous learning, and upholding the highest standards of professional excellence. We understand that our success is built on the talent and dedication of our staff, and we strive to provide a workplace where everyone feels valued, respected, and empowered to grow.
Job Description
We are seeking a diligent and organised HR Clerk to join our dynamic Human Resources team at the Golden Jubilee National Hospital. This crucial role provides essential administrative support across various HR functions, ensuring the smooth and efficient operation of our department within a busy office environment. The successful candidate will be instrumental in maintaining accurate employee records, assisting with recruitment administration, processing HR documentation, and responding to basic employee queries. This position offers an excellent opportunity for someone with strong administrative skills and a keen interest in human resources to contribute to a vital healthcare organisation. You will be a key point of contact for staff seeking HR information, providing a friendly and professional service while upholding strict confidentiality. Your day-to-day will involve a variety of tasks, from data entry and document management to supporting the onboarding process for new hires. Attention to detail, excellent organisational capabilities, and a proactive approach are paramount. This role is strictly office-based, requiring your presence on-site to effectively manage physical records, interact with team members, and fully immerse yourself in the hospital’s vibrant work culture. You will play a pivotal role in ensuring that our HR operations run seamlessly, directly impacting the experience of our dedicated healthcare professionals.
Key Responsibilities
- Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data protection regulations.
- Assist with the administration of recruitment processes, including preparing offer letters, drafting contracts, and managing onboarding documentation.
- Process HR-related correspondence, reports, and documentation, ensuring timely and accurate completion.
- Respond to routine HR queries from employees regarding policies, procedures, and benefits, escalating complex issues to appropriate HR advisors.
- Support the HR team with various projects and initiatives, including data collection, analysis, and report generation.
- Manage HR filing systems, ensuring documents are organised and easily retrievable.
- Assist in scheduling interviews, meetings, and training sessions for the HR department.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organisational and time management skills with the ability to prioritise tasks effectively.
- Strong attention to detail and accuracy in data entry and record keeping.
- Effective written and verbal communication skills.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Proven ability to work effectively as part of a team and independently.
Preferred Qualifications
- Previous administrative experience in an office environment, ideally within an HR department.
- Knowledge of basic HR processes and principles.
- Familiarity with HR information systems (HRIS).
- SVQ Level 2 or 3 in Business Administration or a related field.
Perks & Benefits
- Generous annual leave entitlement.
- Membership in the NHS Scotland Pension Scheme.
- Access to comprehensive learning and development opportunities.
- Employee assistance programme and occupational health services.
- Cycle to Work scheme and other staff discounts.
- Supportive and collaborative working environment within a leading healthcare institution.
How to Apply
Interested candidates are invited to submit their application by clicking on the link below. Please ensure your application highlights your relevant skills and experience in line with the job description and person specification.