About Company
SPIE UK is a leading provider of multi-technical services to the built environment, delivering innovative solutions that support clients’ operational performance and sustainability goals. With a strong presence across the UK, we offer comprehensive expertise in areas such as mechanical and electrical engineering, HVAC systems, facilities management, energy services, and critical environment management. We pride ourselves on fostering a collaborative and inclusive culture, empowering our employees to excel and grow within a dynamic industry. As a key player in the engineering and technical services sector, SPIE UK is committed to excellence, safety, and technological advancement, contributing significantly to the infrastructure and operational efficiency of various sectors, from commercial and industrial to healthcare and education. Joining SPIE UK means becoming part of a forward-thinking organisation dedicated to making a tangible impact.
Job Description
We are seeking a highly organised and proactive HR Assistant with a specialisation in Remote Coordination to join our dynamic Human Resources team in Southampton. This pivotal role is designed to provide comprehensive administrative support to the HR department, with a particular focus on ensuring seamless HR operations for our growing remote workforce. The ideal candidate will be instrumental in facilitating smooth communication, managing digital HR records, and supporting remote employee engagement initiatives. You will play a key role in the full employee lifecycle, from assisting with remote recruitment and onboarding processes to supporting day-to-day HR queries from employees based both in the office and remotely across various locations. This position requires someone with excellent attention to detail, strong communication skills, and a genuine passion for creating a supportive and efficient work environment, regardless of geographical distance. If you are eager to develop your HR career within a company that values innovation and employee well-being, and are adept at leveraging technology to connect a dispersed team, we encourage you to apply.
Key Responsibilities
- Provide comprehensive administrative support to the HR department, ensuring all tasks are completed accurately and efficiently.
- Assist with the end-to-end recruitment process, including posting job advertisements, scheduling interviews (especially virtual ones), and coordinating candidate communication for remote roles.
- Manage and maintain employee records, both physical and digital, ensuring data accuracy and compliance with GDPR regulations, with a focus on remote employee files.
- Facilitate the onboarding process for new hires, including preparing induction packs, coordinating IT setup for remote starters, and scheduling initial training sessions.
- Act as a primary point of contact for HR-related queries from employees, effectively signposting to relevant policies or escalating complex issues.
- Support the coordination of remote team meetings, virtual events, and internal communications to foster a cohesive remote work culture.
- Assist with the administration of benefits programs, payroll data entry, and leave management for all employees.
- Prepare HR reports and presentations as required, leveraging HRIS data to provide insights into our remote workforce dynamics.
- Contribute to the development and implementation of HR policies and procedures, ensuring they are accessible and relevant to a hybrid/remote work model.
- Support employee relations activities and performance management processes, providing administrative assistance where necessary.
Required Skills
- Proven experience as an HR Assistant or in a similar administrative HR role (at least 2 years).
- Excellent organisational and time management skills with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR Information Systems (HRIS).
- Strong communication skills, both written and verbal, with the ability to interact professionally with diverse individuals.
- Demonstrated ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- A keen eye for detail and commitment to accuracy.
- Understanding of basic HR principles and best practices.
Preferred Qualifications
- CIPD Level 3 qualification or equivalent.
- Experience working with or supporting a remote or hybrid workforce.
- Familiarity with UK employment law and HR regulations.
- Experience with Applicant Tracking Systems (ATS).
- Degree in Human Resources, Business Administration, or a related field.
Perks & Benefits
- Competitive salary and pension scheme.
- Generous annual leave allowance.
- Comprehensive health and wellness programs.
- Opportunities for professional development and career progression.
- Supportive and inclusive work environment.
- Employee assistance program.
- Flexible working options (within the hybrid model).
- Company perks and discounts scheme.
How to Apply
If you are ready to take on this exciting challenge and contribute to a leading engineering services company, please submit your application by clicking on the link below. We look forward to reviewing your qualifications.