About Company
Goldman Sachs is a leading global financial institution that delivers a broad range of financial services across investment banking, securities, investment management, and consumer banking to a large and diversified client base that includes corporations, financial institutions, governments, and individuals. Founded in 1869, the firm is headquartered in New York and maintains offices in all major financial centers around the world. We are committed to fostering a culture of teamwork, integrity, and excellence, empowering our people to achieve their full potential while serving our clients with distinction. Joining Goldman Sachs means becoming part of a legacy of innovation and leadership, contributing to a dynamic environment where opportunities for growth and impact are boundless. Our dedication to client success, coupled with a commitment to our people, defines our unique culture.
Job Description
We are urgently seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Downtown Chula Vista. This critical role provides comprehensive administrative support to senior professionals and teams, ensuring the smooth and efficient operation of daily activities in a fast-paced, high-stakes environment. As an Administrative Assistant at Goldman Sachs, you will be the backbone of our operational efficiency, managing complex calendars, coordinating extensive travel arrangements, preparing detailed reports, and facilitating seamless communication across various internal and external stakeholders. Your ability to anticipate needs, prioritize tasks effectively, and maintain confidentiality will be paramount. We are looking for an individual who thrives on challenges, possesses exceptional problem-solving skills, and is dedicated to delivering excellence in every aspect of their work. This is an exciting opportunity for a motivated professional to contribute significantly to the success of our firm and grow within a world-renowned financial institution. The ideal candidate will be adept at multitasking, capable of handling sensitive information with discretion, and comfortable working autonomously while also collaborating effectively within a team structure. Your contribution will directly impact our operational effectiveness and allow our professionals to focus on strategic initiatives and client engagement. We value a strong work ethic, a positive attitude, and a commitment to continuous learning in an inclusive and supportive environment. If you are ready to elevate your administrative career in a globally recognized firm, making an immediate impact, we encourage you to apply.
Key Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments for senior professionals and teams, including virtual and in-person engagements.
- Arrange comprehensive domestic and international travel logistics, including flights, accommodation, and ground transportation, preparing detailed itineraries and ensuring adherence to travel policies.
- Prepare and edit correspondence, presentations, reports, and other documents with meticulous attention to detail and accuracy, often under tight deadlines.
- Process expense reports, invoices, and other financial documents, ensuring compliance with company policies and timely submissions.
- Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information and data security.
- Act as a primary point of contact, screening calls, responding to inquiries, and directing communications appropriately and professionally.
- Coordinate office supplies and equipment, manage vendor relationships, and ensure a well-functioning workspace.
- Assist with special projects and initiatives as needed, demonstrating flexibility and adaptability to evolving priorities.
Required Skills
- Minimum of 3 years of administrative support experience in a corporate environment, preferably within financial services or a similar high-paced industry.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management software.
- Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously with precision.
- Strong written and verbal communication skills, with a professional, articulate, and confident demeanor.
- Demonstrated ability to maintain a high level of confidentiality and discretion when handling sensitive information.
- Proactive problem-solving abilities, a keen eye for detail, and a resourceful approach to challenges.
Preferred Qualifications
- Bachelor’s degree in Business Administration or a related field.
- Experience supporting senior-level executives or multiple teams in a large, matrixed organization.
- Familiarity with financial industry terminology, regulatory requirements, and business practices.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams) and collaboration tools.
- A track record of successfully managing complex projects or events.
Perks & Benefits
- Competitive salary and performance-based bonuses tied to individual and firm success.
- Comprehensive health, dental, and vision insurance plans for employees and their families.
- Generous paid time off, including vacation, sick leave, and company-recognized holidays.
- 401(k) retirement plan with robust company match, fostering long-term financial security.
- Life and disability insurance coverage to protect your financial well-being.
- Employee assistance program, wellness initiatives, and mental health support.
- Extensive opportunities for professional development, training, and continuous learning.
- A dynamic, collaborative, and inclusive work environment that values diversity and individual contributions.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter directly through our careers portal. Please ensure your application highlights your relevant administrative experience, organizational skills, and commitment to excellence. We look forward to reviewing your application.