About Company
Ernst & Young (EY) is a global leader in assurance, tax, transaction, and advisory services. We are dedicated to building a better working world, with a deep commitment to quality and integrity, empowering our people to achieve their full potential. With offices worldwide, EY combines a global perspective with local expertise, helping clients navigate complex challenges and seize new opportunities. Our culture is inclusive and supportive, fostering an environment where diverse perspectives are valued and professional growth is encouraged. Join a team that makes a significant impact every day.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in Santa Monica, Los Angeles. This urgent hiring is crucial for providing essential support to our leadership and various departments, ensuring the smooth and efficient operation of our office. The successful candidate will be the backbone of our administrative functions, handling a diverse range of tasks that require excellent judgment, discretion, and the ability to prioritize effectively in a fast-paced environment. This role is perfect for someone who thrives on anticipating needs, solving problems before they arise, and contributing to a positive and productive work culture. You will play a vital role in enabling our professionals to focus on client-facing activities by expertly managing their administrative burdens. If you possess exceptional communication skills, a meticulous approach to work, and a genuine desire to be an integral part of a leading global professional services firm, we encourage you to apply. This position offers a fantastic opportunity to develop your administrative career within a supportive and challenging environment at EY, where your contributions are recognized and valued.
Key Responsibilities
- Provide comprehensive administrative support to senior leadership and multiple teams, including calendar management, travel arrangements, and expense reporting.
- Prepare, edit, and format professional documents, presentations, and correspondence using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Coordinate and schedule internal and external meetings, including booking rooms, setting up technology, and distributing agendas.
- Act as a primary point of contact for internal and external inquiries, directing calls and messages appropriately with professionalism.
- Manage office supplies, equipment maintenance, and general office organization to ensure a productive work environment.
- Assist with onboarding new team members, including preparing workstations and coordinating initial logistical needs.
- Handle confidential information with the utmost discretion and integrity.
- Support special projects and initiatives as needed, demonstrating flexibility and adaptability.
Required Skills
- Minimum of 2 years of administrative support experience in a professional office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities with keen attention to detail.
- Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Demonstrated ability to maintain confidentiality and exercise good judgment.
- A proactive and problem-solving approach to daily tasks.
Preferred Qualifications
- Associate’s or Bachelor’s degree in Business Administration or a related field.
- Experience working within a large professional services firm (e.g., accounting, consulting, legal).
- Familiarity with virtual meeting platforms and collaboration tools (e.g., Teams, Zoom).
- Experience with enterprise resource planning (ERP) or customer relationship management (CRM) systems.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance.
- Paid time off (vacation, sick leave, holidays).
- 401(k) retirement plan with company matching.
- Opportunities for professional development and continuous learning.
- Employee assistance program and wellness initiatives.
- Commuter benefits.
- A vibrant and inclusive company culture dedicated to your success.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume highlights your relevant experience and qualifications for this role. We look forward to reviewing your application.