About Company
GraceKennedy Limited is a leading Caribbean conglomerate with a rich history spanning over a century. Founded in 1922, GraceKennedy has grown from a small trading company to a global powerhouse, operating in the areas of food and drink, financial services, and retail and distribution. Our commitment to excellence, innovation, and community development has cemented our reputation as a trusted brand and an employer of choice across the region. With a strong presence throughout Jamaica and a growing international footprint, we are dedicated to enriching the lives of our customers and contributing positively to the communities we serve. Joining GraceKennedy means becoming part of a legacy of success, integrity, and impactful work in a dynamic and supportive environment where your contributions are valued and your growth is encouraged.
Job Description
Are you an exceptionally organized, proactive, and discreet administrative professional looking to make a significant impact within a leading Caribbean enterprise? GraceKennedy Limited is seeking a highly skilled and experienced Executive Personal Assistant to provide comprehensive, high-level support to our senior management team based in Spanish Town. In this pivotal role, you will be the backbone of the executive office, ensuring seamless operations and efficient management of critical administrative functions. You will act as a key liaison, managing complex executive calendars, handling sensitive information with the utmost confidentiality, and orchestrating logistics that enable our executives to focus on strategic priorities. This is an exciting opportunity for a detail-oriented individual with a strong work ethic and a commitment to professionalism to thrive in a fast-paced, results-driven environment. Your ability to anticipate needs, solve problems proactively, and maintain a high level of discretion will be paramount to your success and our collective achievements. We are looking for someone who thrives on challenge, embraces responsibility, and is ready to contribute to the continued success and operational excellence of GraceKennedy.
Key Responsibilities
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare comprehensive meeting agendas, take accurate minutes, and ensure timely distribution to relevant stakeholders.
- Handle all incoming and outgoing correspondence, including emails and phone calls, with professionalism and discretion.
- Coordinate domestic and international travel logistics, including flights, accommodation, and ground transportation.
- Prepare and compile presentations, reports, spreadsheets, and other essential documents using various software.
- Maintain highly confidential files and sensitive information with the utmost integrity and security.
- Act as a primary liaison between the executive and internal departments, external partners, and clients.
- Assist with special projects, research, and initiatives as assigned by senior management.
- Process expense reports and manage petty cash for executive office operations.
- Ensure the executive office is well-organized, stocked, and operates efficiently at all times.
Required Skills
- Exceptional organizational and time management skills with the ability to multitask effectively.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Outstanding written and verbal communication skills in English.
- Proven ability to maintain discretion and handle confidential information with integrity.
- Strong proactive problem-solving abilities and decision-making skills.
- Demonstrated capacity to work effectively under pressure and prioritize tasks in a dynamic environment.
- Impeccable attention to detail and accuracy in all tasks.
- Strong interpersonal skills with a professional and approachable demeanor.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Certification in Administrative Professional (e.g., CAP) or equivalent professional development.
- Experience working in a large corporate environment, preferably within the financial services or food & beverage industries.
- Familiarity with local business practices and corporate culture in Jamaica.
Perks & Benefits
- Comprehensive health and dental insurance coverage.
- Generous paid time off, including vacation and sick leave.
- Enrollment in the company's pension plan.
- Employee discounts on a wide range of company products and services.
- Opportunities for continuous professional development and training.
- A dynamic, supportive, and engaging work environment.
- Exposure to diverse business operations within a leading conglomerate.
How to Apply
Interested candidates are invited to submit their application via our official GraceKennedy Limited careers portal. Please click the application link below to proceed with your application. Ensure your resume and cover letter highlight your relevant experience and skills.