About Company
David James Estate Agents is a well-established and respected independent estate agency with a strong presence across Nottingham, including our prominent Mapperley office. For over 40 years, we have built a reputation for providing exceptional service, expert local knowledge, and an unwavering commitment to our clients in sales, lettings, and property management. We pride ourselves on our professional yet personal approach, fostering long-term relationships and guiding individuals and families through their property journeys with integrity and transparency. Our team is at the heart of our success, and we believe in creating a supportive, dynamic, and forward-thinking environment where talent can thrive and make a real impact on our community.
Job Description
We are seeking an exceptionally organized, proactive, and discreet Executive Assistant to provide comprehensive, high-level administrative and strategic support directly to our CEO. This pivotal role requires someone who can anticipate needs, manage complex schedules, facilitate seamless communication, and handle sensitive information with the utmost confidentiality. Based at our busy Mapperley office, you will be the right hand to our CEO, ensuring their time is optimized and operations run smoothly, allowing them to focus on strategic growth and leadership initiatives. You will play a crucial role in managing the CEO’s calendar, coordinating internal and external meetings, preparing detailed reports and presentations, and acting as a primary point of contact for internal staff and external stakeholders.
This isn’t just about administrative tasks; it’s about being a strategic partner, understanding the priorities of the business, and contributing to the overall efficiency and success of David James. If you thrive in a fast-paced environment, possess impeccable organizational skills, and have a proven track record of supporting senior executives, we encourage you to apply. This is an unparalleled opportunity to work closely with leadership, gaining insights into the strategic direction of a leading independent estate agency and contributing directly to its continued success. You will be instrumental in maintaining a professional and productive executive office environment, tackling challenges with enthusiasm, and always looking for ways to enhance efficiency and effectiveness. Your ability to think ahead, solve problems independently, and manage multiple priorities will be key to your success in this dynamic role.
Key Responsibilities
- Manage and maintain the CEO’s complex calendar, including scheduling appointments, meetings, and travel arrangements.
- Act as the primary point of contact and gatekeeper for the CEO, screening calls and emails, and redirecting as appropriate.
- Prepare and edit correspondence, communications, presentations, and other documents for internal and external use.
- Organise and coordinate executive meetings, including preparing agendas, distributing materials, recording minutes, and tracking action items.
- Conduct research, compile data, and prepare reports and presentations as requested by the CEO.
- Handle confidential information with discretion and maintain a high level of professionalism.
- Assist with special projects and initiatives as assigned by the CEO.
- Facilitate smooth communication between the CEO and internal teams, clients, and external partners.
- Process expenses, invoices, and other financial documents on behalf of the CEO.
- Anticipate the CEO’s needs and proactively address potential issues.
Required Skills
- Proven experience as an Executive Assistant or in a similar role supporting senior management (minimum 5 years).
- Exceptional organisational and time management skills with the ability to prioritise effectively.
- Superior written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and ability to handle confidential information with integrity.
- Proactive problem-solver with strong decision-making capabilities.
- Ability to work independently and as part of a team in a fast-paced environment.
- Impeccable attention to detail.
- Strong interpersonal skills and professional demeanor.
Preferred Qualifications
- Experience working within the real estate or property sector.
- A relevant higher education qualification or administrative certification.
- Familiarity with CRM systems and other business software.
Perks & Benefits
- Competitive salary package.
- Generous annual leave allowance.
- Pension scheme contribution.
- Opportunity for professional development and training.
- Dynamic and supportive work environment.
- Contribution to the success of a reputable local business.
- On-site parking.
How to Apply
If you are a highly motivated and experienced Executive Assistant looking for a challenging yet rewarding role supporting a dynamic CEO, we encourage you to apply. Please click on the link below to submit your comprehensive CV and a compelling cover letter outlining your relevant experience and why you are the ideal candidate for this position.