About Company
Excel Comprehensive College, situated in the vibrant community of Ikot Omin, Calabar, is a beacon of academic excellence and holistic development. Established with a vision to nurture future leaders, our institution is dedicated to providing high-quality education in a supportive and stimulating environment. We pride ourselves on a curriculum that combines rigorous academic standards with character formation, fostering critical thinking, creativity, and a strong sense of community responsibility. Our commitment extends beyond the classroom, encompassing a wide range of extracurricular activities that encourage students to explore their talents and grow into well-rounded individuals. At Excel Comprehensive College, we believe in empowering every student and staff member to achieve their full potential, contributing positively to society. Join our team and be part of an institution that is shaping the future of education in Calabar.
Job Description
Excel Comprehensive College is actively seeking a highly organized, meticulously detail-oriented, and dedicated Exam Officer to become a vital part of our dynamic administrative team. This pivotal role is central to the seamless and efficient management of all internal and external examinations, ensuring utmost fairness, accuracy, and strict adherence to established regulatory standards and school policies. The successful candidate will be instrumental in maintaining the integrity and security of all student academic records, from the initial registration process through to the final dissemination of results. Your comprehensive responsibilities will span the entire examination lifecycle, encompassing meticulous planning, precise scheduling of examination timetables, diligent coordination of invigilation personnel, accurate preparation and distribution of examination materials, thorough data entry, and rigorous, comprehensive record-keeping.
As the primary point of contact, you will expertly handle all inquiries from staff, students, and external examination bodies regarding examination policies, procedures, and results. This role demands not only exceptional attention to detail but also robust communication skills, the ability to maintain composure under pressure, and a proactive, solution-oriented approach to problem-solving. You will be expected to collaborate closely with various academic departments, provide essential support to ICT services for digital record management, and work hand-in-hand with the school leadership to continuously refine and improve our examination processes. Your efforts will ensure the highest standards of data accuracy, confidentiality, and operational efficiency across all examination-related functions. If you are passionate about the critical role of educational administration, possess an unwavering keen eye for detail, and thrive in a structured environment that profoundly values precision, integrity, and student success, we strongly encourage your application. This is an exciting opportunity to contribute significantly to the academic success and operational excellence of our esteemed institution, playing an indispensable role in shaping and validating the educational journey of our students. Your expertise will directly impact the reliability of our academic achievements and the reputation of our college.
Key Responsibilities
- Plan, schedule, and manage all internal and external examinations in accordance with school policies and examination body guidelines.
- Coordinate with academic departments for timely submission of examination questions and continuous assessment data.
- Prepare examination timetables, assign invigilators, and ensure proper allocation of examination venues.
- Oversee the printing, collation, and secure storage of examination papers and answer scripts.
- Manage the registration of students for external examinations (e.g., WAEC, NECO, IGCSE, etc.).
- Accurately record, process, and update student academic results and other relevant data in the school management system.
- Generate and distribute student reports, transcripts, and certificates in a timely and accurate manner.
- Act as the primary liaison with external examination bodies, ensuring compliance with all their regulations and deadlines.
- Maintain comprehensive and confidential records of all examination-related documentation.
- Provide guidance and support to students and staff regarding examination rules and procedures.
- Assist in the analysis of examination results to identify trends and areas for academic improvement.
- Ensure the integrity and security of all examination materials and data at all times.
Required Skills
- Excellent organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet tight deadlines.
- High level of integrity and ability to handle confidential information.
- Problem-solving abilities and a proactive approach.
Preferred Qualifications
- Bachelor's Degree in Education, Business Administration, or a related field.
- Proven experience with school management software (e.g., SchoolMate, EdAdmin, or similar).
- Familiarity with the examination procedures of WAEC, NECO, or other relevant examination bodies.
- Experience in a similar administrative role within an educational institution.
- Ability to work effectively both independently and as part of a team.
Perks & Benefits
- Competitive salary and performance incentives.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- Contribution to a reputable educational institution with a strong community focus.
- Access to school facilities and resources.
- Health and wellness support.
How to Apply
Interested and qualified candidates are invited to submit their comprehensive CV and a cover letter detailing their relevant experience and why they are an ideal fit for this role. Please ensure your application highlights your proficiency in records management and examination coordination. All applications should be submitted via the provided application link below. We encourage you to apply promptly as applications will be reviewed on a rolling basis.