About Company
Hotel Versailles Morant Bay stands as a beacon of hospitality and community in the heart of St. Thomas, Jamaica. For over two decades, we’ve been dedicated to providing our guests with unparalleled comfort, authentic Jamaican experiences, and a warm, inviting atmosphere. Beyond comfortable accommodations, we pride ourselves on being a central hub for celebrations and gatherings, offering versatile spaces and exceptional service for a wide array of events. Our commitment to excellence, coupled with our deep roots in the local community, ensures that every stay and every event hosted with us is not just memorable, but truly special. Join a team where passion meets purpose, and where your creativity can flourish in crafting unforgettable moments for our cherished guests.
Job Description
Are you a visionary who can transform spaces and create magical experiences? Hotel Versailles Morant Bay is seeking an imaginative and highly organized Event Planner with a strong specialization in decoration and coordination to join our dynamic team. This pivotal role is perfect for someone passionate about bringing dreams to life, meticulously planning every detail, and orchestrating flawless events that leave lasting impressions. From intimate family gatherings to grand celebrations and corporate functions, you will be the creative force behind the aesthetic appeal and smooth execution of all our hosted events.
You’ll be responsible for conceptualizing stunning decorative themes, sourcing exquisite décor elements, and managing all logistical aspects to ensure each event unfolds seamlessly. This isn’t just about planning; it’s about crafting an immersive experience. You will collaborate closely with clients to understand their vision, translating their ideas into tangible, breathtaking realities through expert design and precise coordination. You’ll manage budgets, negotiate with vendors, oversee on-site setup and breakdown, and ensure all operational components align perfectly. Your ability to think on your feet, maintain composure under pressure, and deliver exceptional results will be key to your success and to our continued reputation for hosting Jamaica’s most memorable events. If you thrive on creativity, possess an unwavering eye for detail, and are dedicated to delivering unparalleled event experiences, we invite you to bring your unique talent to Hotel Versailles Morant Bay.
Key Responsibilities
- Consult with clients to understand their event objectives, preferences, and budget, specializing in decorative themes.
- Develop creative and innovative event concepts, including décor, lighting, floral arrangements, and overall aesthetic design.
- Source, negotiate, and manage relationships with a diverse range of vendors (caterers, florists, rental companies, entertainers, etc.), with a focus on decoration elements.
- Prepare and manage event budgets, ensuring all financial targets are met.
- Create detailed event timelines, production schedules, and floor plans.
- Oversee the complete setup and breakdown of events, ensuring all decorative and logistical elements are executed flawlessly.
- Coordinate all aspects of the event day, including vendor arrivals, guest flow, service delivery, and troubleshooting any issues that arise.
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
- Maintain up-to-date knowledge of event trends, particularly in decoration and design.
- Ensure all events comply with safety regulations and company standards.
Required Skills
- Minimum 3 years of proven experience in event planning, with a strong portfolio showcasing decoration and coordination.
- Exceptional creativity and a keen eye for aesthetics and design.
- Superior organizational and time management skills, with the ability to manage multiple projects simultaneously.
- Excellent communication, negotiation, and interpersonal abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Strong problem-solving skills and ability to perform under pressure.
- Budget management expertise.
- Attention to detail and a commitment to delivering high-quality results.
Preferred Qualifications
- Bachelor’s degree in Hospitality Management, Event Management, Marketing, or a related field.
- Certification in Event Planning (e.g., CMP – Certified Meeting Professional).
- Familiarity with local Jamaican vendors and event spaces.
- Fluency in additional languages.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Health and wellness benefits package.
- Paid time off and holiday benefits.
- Opportunities for professional development and training.
- Employee discounts on hotel services and amenities.
- A supportive and collaborative work environment.
- Opportunity to work with diverse clients and create memorable experiences.
How to Apply
To apply, please click on the application link below. Ensure your resume and cover letter highlight your event planning, decoration, and coordination experience, along with any relevant portfolios or project examples.