About Company
Nestled in the heart of downtown Halifax, The Prince George Hotel stands as a beacon of sophistication and unparalleled hospitality. For decades, we have been dedicated to providing an exceptional experience for our guests, whether they are visiting for business, leisure, or to celebrate life’s most significant moments. Our commitment to excellence is reflected in our elegant accommodations, exquisite dining, and, most notably, our meticulously planned and flawlessly executed events. We believe that every event tells a story, and our passion is to help our clients craft unforgettable narratives. At The Prince George Hotel, we foster a culture of teamwork, growth, and continuous improvement, where every employee is valued and encouraged to reach their full potential. Join our dedicated team and contribute to a legacy of memorable experiences in Halifax’s premier hotel.
Job Description
Are you passionate about planning, highly organized, and eager to kickstart your career in the dynamic world of event management? The Prince George Hotel is seeking a highly motivated and enthusiastic Entry-Level Event Coordinator to join our esteemed team. This is an incredible opportunity for a recent graduate or an aspiring professional looking to gain hands-on experience in orchestrating successful events within a luxurious hospitality setting. As an Event Coordinator, you will play a crucial role in supporting our Senior Event Managers in the planning and execution of a diverse range of events, from intimate corporate meetings to grand weddings and conferences. You will assist clients through every stage of the event lifecycle, from initial inquiry and proposal generation to vendor coordination, on-site supervision, and post-event follow-up. This role requires a keen eye for detail, exceptional communication skills, and a proactive approach to problem-solving. You will learn the intricacies of event logistics, budget management, client relations, and operational coordination, all while contributing to the reputation of one of Halifax’s finest hotels. If you thrive in a fast-paced environment, possess a can-do attitude, and are committed to delivering outstanding service, we invite you to grow your career with The Prince George Hotel. We are committed to providing comprehensive training and mentorship to help you develop into a seasoned event professional.
Key Responsibilities
- Assist Senior Event Managers in all phases of event planning and execution, ensuring seamless operations.
- Respond to client inquiries promptly and professionally, providing detailed information about event spaces, services, and packages.
- Prepare event proposals, contracts, and banquet event orders (BEOs) with precision and accuracy.
- Coordinate with internal departments (Culinary, Banquets, Guest Services, A/V) to ensure all event requirements are met.
- Liaise with external vendors, including florists, photographers, and entertainment providers, confirming arrangements and schedules.
- Conduct site inspections and client meetings, showcasing the hotel's facilities and offerings.
- Maintain organized records of all event details, correspondence, and financial transactions.
- Provide on-site support during events, assisting with setup, troubleshooting, and ensuring client satisfaction.
- Process payments and reconcile invoices accurately, adhering to hotel financial policies.
- Gather client feedback post-event to identify areas for improvement and maintain high service standards.
- Stay updated on industry trends, new technologies, and competitor offerings to enhance our event services.
Required Skills
- Exceptional organizational and time management abilities, with a strong attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to multitask and prioritize in a fast-paced, dynamic environment.
- Strong interpersonal skills with a client-focused approach.
- Proactive problem-solver with a positive, can-do attitude.
- Ability to work collaboratively as part of a diverse team.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
Preferred Qualifications
- A degree or diploma in Hospitality Management, Event Management, Marketing, or a related field.
- Previous experience in a customer service role, preferably within a hotel or hospitality setting.
- Familiarity with event management software or CRM systems (e.g., Delphi, Caterease) is a plus.
- Bilingualism (English and French) is considered an asset.
Perks & Benefits
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement within a leading hotel.
- A supportive and inclusive work environment.
- Employee discounts on hotel stays, dining, and other services.
- Complimentary meals during shifts.
- Access to a dynamic and engaging team culture.
- Mentorship and training from experienced industry professionals.
How to Apply
If you are eager to launch your career in event coordination and believe you have the passion and dedication to excel with The Prince George Hotel, we encourage you to apply. Please click on the application link below to submit your resume and cover letter directly through our careers portal. Be sure to highlight your relevant skills and enthusiasm for this entry-level opportunity. We thank all applicants for their interest; however, only those selected for an interview will be contacted.