About Company
DHL is the world’s leading logistics company, operating in more than 220 countries and territories worldwide. With a diverse portfolio of services including international express, freight forwarding, e-commerce solutions, and supply chain management, DHL connects people and improves lives across the globe. Our commitment to sustainability, innovation, and customer satisfaction drives us forward, making us a pivotal player in global trade and logistics. At DHL, we believe in fostering a diverse and inclusive workplace where every employee feels valued and has the opportunity to grow. We are consistently recognized for our excellence in logistics, our strong corporate social responsibility initiatives, and our dedication to employee development. Joining DHL means becoming part of a global family that values collaboration, precision, and delivering excellence in every shipment. We invite talented individuals to contribute to our mission of simplifying connections and driving progress in the ever-evolving world of logistics.
Job Description
Are you an organized, detail-oriented, and proactive individual looking to make a significant impact within a global leader in logistics? DHL, the world’s leading logistics company, is seeking a dedicated Administrative Assistant to join our dynamic team in Houston, Texas. This pivotal role is perfect for someone who thrives in a fast-paced environment and possesses exceptional organizational and communication skills. As an Administrative Assistant at DHL, you will be the backbone of our operational efficiency, providing crucial administrative support to ensure the smooth running of our daily activities. You will play a key role in maintaining clear communication channels, managing schedules, preparing essential documents, and supporting various departmental needs. Your ability to anticipate needs, manage multiple priorities, and maintain a high level of confidentiality will be essential to your success. We are looking for a professional who is not only proficient in office software but also eager to learn and adapt to the evolving demands of the logistics industry. This position offers a fantastic opportunity to become an integral part of a team that connects people and improves lives across the globe. You’ll contribute directly to an environment that values precision, speed, and customer satisfaction, all while working with a diverse group of talented individuals. Join DHL and become a part of a company that is committed to sustainable practices and delivering excellence in every shipment. If you are ready to apply your administrative expertise in a challenging yet rewarding setting, we encourage you to apply and help us continue our legacy of logistical leadership.
Beyond the day-to-day tasks, this role is about contributing to a larger mission. DHL is at the forefront of global trade, innovation, and sustainability. As an Administrative Assistant, your work directly supports the efficient movement of goods, enabling businesses to thrive and individuals to receive vital packages. You will be instrumental in ensuring that our documentation is accurate, our schedules are optimized, and our team has the resources it needs to perform at its best. This means you’ll often be the first point of contact for internal inquiries, managing correspondence, and helping to resolve minor operational issues with a positive, problem-solving attitude. Your meticulous attention to detail will ensure that reports and presentations are flawless, reflecting DHL’s commitment to professionalism. Furthermore, you will have opportunities to engage with various departments, learning about the intricate processes that make DHL a global powerhouse. We foster a collaborative atmosphere where initiative is rewarded, and continuous improvement is encouraged. If you are passionate about organization, enjoy supporting a bustling team, and want to be part of a company that truly moves the world, then this is the perfect opportunity for you to grow your career with DHL in Houston.
Key Responsibilities
- Manage and maintain executive and departmental calendars, scheduling appointments and coordinating meetings.
- Prepare and edit correspondence, communications, presentations, and other documents with high accuracy.
- Organize and maintain filing systems, both electronic and physical, ensuring data integrity and easy retrieval.
- Handle incoming calls and correspondence, redirecting as necessary and providing professional assistance.
- Coordinate travel arrangements and process expense reports for team members.
- Assist in the preparation of reports, analyses, and presentations, often involving data compilation.
- Order and maintain office supplies, ensuring adequate stock levels for continuous operation.
- Provide general administrative support to the department and team members, fostering a productive work environment.
Required Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to prioritize tasks and work effectively under pressure
- High level of accuracy and attention to detail
- Discretion and ability to handle confidential information
- Problem-solving skills and a proactive approach
Preferred Qualifications
- Associate's degree in Business Administration or a related field
- Experience with logistics or supply chain management software
- Previous experience in a fast-paced, corporate or global environment
- Bilingual (English/Spanish) skills are a plus
Perks & Benefits
- Competitive salary and comprehensive benefits package
- Medical, Dental, and Vision insurance
- 401(k) retirement plan with company match
- Paid time off (vacation, sick leave, holidays)
- Employee assistance program
- Opportunities for professional development and career growth
- Tuition reimbursement program
- Employee discount programs
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and cover letter directly through the DHL careers portal. Please ensure your application highlights your relevant administrative experience and your passion for joining a global leader in logistics. We look forward to reviewing your qualifications.