About Company
TMF Group is a leading global provider of administrative support services to companies operating and investing internationally. We help businesses of all sizes, from small and medium-sized enterprises to Fortune Global 500 multinationals, to expand and operate seamlessly across borders. With offices in over 80 countries, our experts provide a wide range of services including HR and payroll, accounting and tax, corporate secretarial, and global entity management. In Switzerland, TMF Group supports a diverse portfolio of international clients, navigating the complexities of local regulations and business practices to ensure compliance and efficiency. We are committed to fostering a dynamic and inclusive work environment where talent thrives and professional growth is encouraged, making us a trusted partner for businesses worldwide.
Job Description
Are you an organized, detail-oriented professional with a passion for corporate governance and administration? TMF Group is seeking a highly motivated Corporate Administrator to join our dynamic team in Zürich, Switzerland, for an immediate start. This is an exceptional opportunity to play a pivotal role in supporting our diverse international client portfolio. As a Corporate Administrator, you will be instrumental in ensuring the smooth and compliant operation of client entities, managing corporate secretarial tasks, and maintaining accurate records in accordance with Swiss legal and regulatory requirements. You will work closely with legal, finance, and client relationship teams, becoming a trusted point of contact for clients seeking expert administrative solutions. We are looking for an individual who is proactive, has excellent communication skills, and can thrive in a fast-paced, client-centric environment. Your ability to manage multiple priorities and deliver high-quality work under tight deadlines will be key to your success. This role offers significant exposure to international business structures and a pathway for continuous professional development within a global leader in corporate services. We value dedication, precision, and a collaborative spirit. If you are ready to make an immediate impact and grow your career in a supportive and challenging setting, we encourage you to apply. Join TMF Group and contribute to our mission of simplifying global business for our clients.
Key Responsibilities
- Managing corporate secretarial duties for a portfolio of client companies, including preparing board minutes, resolutions, and general meeting documents.
- Ensuring timely and accurate filing of statutory documents with relevant Swiss authorities (e.g., Commercial Register).
- Assisting with the incorporation, liquidation, and amendment of client entities.
- Maintaining corporate records, registers, and databases with high precision and confidentiality.
- Liaising effectively with clients, legal advisors, banks, and other third parties on corporate matters.
- Supporting the onboarding process for new clients, including KYC (Know Your Customer) and due diligence procedures.
- Assisting with compliance checks and ensuring strict adherence to local regulations and TMF Group policies.
- Handling administrative tasks related to client entities, such as opening bank accounts and managing powers of attorney.
- Contributing to process improvements and operational efficiency initiatives within the corporate secretarial team.
Required Skills
- Proven experience (at least 2 years) in corporate administration, paralegal, or a similar role, preferably within a corporate services provider or legal firm in Switzerland.
- Solid understanding of Swiss company law and corporate governance principles.
- Proficiency in German and English, both written and spoken, is essential. Strong command of French or Italian is a significant asset.
- Exceptional organizational skills and meticulous attention to detail.
- Strong verbal and written communication skills with the ability to articulate complex information clearly.
- Ability to manage multiple tasks and priorities effectively under pressure while maintaining high standards.
- Proficient in MS Office Suite (Word, Excel, Outlook).
- Client-focused approach with a professional and discreet demeanor.
Preferred Qualifications
- Bachelor's degree in Law, Business Administration, Economics, or a related field.
- Further education or professional certification in corporate governance or company secretarial practice (e.g., Swiss Federal Diploma).
- Experience with entity management software (e.g., Blueprint, GEMS, or similar corporate secretarial systems).
- Knowledge of international corporate structures and cross-border compliance frameworks.
Perks & Benefits
- Competitive salary package and performance-based bonuses.
- Comprehensive health and accident insurance plan, in line with Swiss market standards.
- Generous pension scheme contributions to support your future.
- Extensive opportunities for professional development and continuous learning within a global organization.
- A diverse, international, and inclusive work environment that values individual contributions.
- Modern, well-equipped office facilities located in the vibrant city center of Zürich.
- Employee assistance programs designed to support your well-being.
- Commitment to work-life balance initiatives and a supportive team culture.
How to Apply
Interested candidates are encouraged to click on the application link below to submit their resume and a cover letter detailing their relevant experience and interest in this role. Please ensure your application highlights your immediate availability.