About Company
Coles Group, a leading retail conglomerate renowned for its commitment to quality products, exceptional service, and fostering a supportive workplace, is expanding its operational support functions. While our extensive retail footprint is primarily in Australia, this particular role is pivotal for our burgeoning administrative and human resources support initiatives. We are building a dedicated team to manage various aspects of HR operations, ensuring seamless support and growth. We pride ourselves on cultivating diverse, inclusive teams that thrive on collaboration and innovation, valuing every team member’s contribution. Joining Coles Group means becoming part of a legacy of excellence and community focus, with ample opportunities for professional development and making a tangible impact in a dynamic environment.
Job Description
Are you a highly organized and detail-oriented individual with a genuine passion for people and a knack for administrative excellence? Coles Group is seeking an enthusiastic HR Assistant to join our dynamic team in Downtown, Idaho Falls. This is an immediate hiring opportunity for a vital role that supports our human resources department’s daily operations, ensuring smooth and efficient processes for our growing team. As an HR Assistant, you will be the backbone of our HR function, providing comprehensive support across various HR disciplines, including recruitment coordination, onboarding new team members, assisting with employee relations inquiries, and maintaining meticulous compliance records. You will play a crucial role in managing HR information systems, coordinating HR projects and initiatives, and acting as a primary point of contact for general employee questions and concerns. We are looking for someone who is proactive, demonstrates exceptional judgment, and can handle sensitive and confidential information with the utmost discretion and professionalism. This role offers a fantastic opportunity to gain broad exposure to diverse HR practices within a fast-paced and supportive environment, contributing directly to a positive and productive employee experience. If you are eager to learn, grow, and make a significant difference as part of a collaborative team, we strongly encourage you to apply. Your contribution will be instrumental in fostering a positive and efficient workplace culture.
Key Responsibilities
- Assist with the end-to-end recruitment process, including posting job ads, screening resumes, scheduling interviews, and coordinating pre-employment checks.
- Facilitate the onboarding process for new hires, preparing orientation materials, conducting initial HR inductions, and ensuring all new employee paperwork is completed accurately.
- Maintain and update employee records in the HRIS (Human Resources Information System) with precision and confidentiality.
- Provide administrative support to the HR team, including drafting HR documents, preparing reports, and managing correspondence.
- Act as a first point of contact for employee inquiries regarding HR policies, benefits, and general employment matters, escalating complex issues as needed.
- Support HR projects and initiatives, such as training programs, performance management cycles, and employee engagement activities.
- Assist in ensuring compliance with relevant employment laws and company policies.
- Process HR-related invoices and expense reports.
- Organize and maintain HR files, both physical and digital, ensuring data accuracy and accessibility.
Required Skills
- Minimum of 1 year of experience in an administrative or HR support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with an exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Demonstrated ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- Familiarity with HRIS systems and basic HR processes.
Preferred Qualifications
- Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
- Prior experience in a retail HR environment.
- Knowledge of local, state, and federal employment laws.
- Experience with a major HRIS platform (e.g., Workday, SAP SuccessFactors, ADP).
Perks & Benefits
- Competitive hourly wage commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- Paid time off and holidays.
- Opportunities for professional development and career growth.
- Supportive and collaborative team environment.
- Employee assistance program.
How to Apply
To express your interest in this exciting immediate hiring opportunity, please submit your resume and a cover letter detailing your relevant experience and why you are a great fit for the Coles Group. We look forward to reviewing your application and exploring how your skills can contribute to our team. Click on the link below to apply for the job.