About Company
Coles Group is one of Australia’s leading retailers, providing fresh food, groceries, and general merchandise to millions of customers every week. With a rich history spanning over a century, we are committed to helping Australians live healthier and happier lives. We operate a diverse network of supermarkets, liquor stores, and convenience outlets, supported by a vast supply chain and a dedicated team of over 120,000 passionate individuals. At Coles, we foster a collaborative and inclusive culture where every team member is valued and encouraged to grow. Join us and be a part of a company that is shaping the future of retail in Australia.
Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the Southeast Meridian region. This pivotal role is essential in ensuring the smooth and efficient operation of our office, providing comprehensive administrative support to various departments and team members. The ideal candidate will be a meticulous planner, an excellent communicator, and possess a strong ability to manage multiple tasks concurrently while maintaining a keen eye for detail. You will be responsible for a wide range of administrative duties, from managing calendars and coordinating meetings to preparing reports and handling correspondence. This position offers a fantastic opportunity to contribute to the operational success of a major Australian retailer, develop valuable skills, and work within a supportive and fast-paced environment. Your contributions will directly impact our team’s productivity and our ability to serve our customers effectively. We are looking for someone who thrives on organization and takes pride in providing exceptional support, embodying the values of the Coles Group.
Key Responsibilities
- Provide comprehensive administrative support to management and various departments, ensuring efficient daily operations.
- Manage and maintain calendars, schedule appointments, and coordinate internal and external meetings.
- Prepare, edit, and distribute correspondence, presentations, reports, and other documents.
- Organize and maintain physical and electronic filing systems, ensuring data integrity and easy retrieval.
- Handle incoming calls, emails, and general inquiries, directing them to the appropriate personnel.
- Assist with data entry, record-keeping, and maintaining databases with accuracy.
- Order and maintain office supplies, ensuring adequate stock levels.
- Coordinate travel arrangements and process expense reports for team members.
- Support special projects and initiatives as required, demonstrating flexibility and adaptability.
Required Skills
- Minimum of 2 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Discretion and confidentiality when handling sensitive information.
Preferred Qualifications
- Relevant certification or diploma in business administration or a related field.
- Experience working within the retail or fast-moving consumer goods (FMCG) industry.
- Familiarity with various office management software and communication platforms.
- Proven ability to adapt to new technologies and processes quickly.
Perks & Benefits
- Competitive salary and superannuation contributions.
- Generous team member discount across Coles Group brands.
- Access to a comprehensive wellness program and employee assistance initiatives.
- Opportunities for professional development and career progression within a large organization.
- Flexible work arrangements to support work-life balance.
- A vibrant and supportive team culture focused on collaboration and mutual respect.
- Employee share plan options.
How to Apply
If you are a highly motivated and detail-oriented individual looking to advance your career with a leading Australian retailer, we encourage you to apply! Please click on the application link below to submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role. We look forward to reviewing your application.