About Company
The Trelawny Municipal Corporation, formerly the Trelawny Parish Council, is the local government body responsible for the administration and development of the parish of Trelawny, Jamaica. Our mission is to provide efficient and effective local governance, fostering sustainable economic development, preserving our rich cultural heritage, and ensuring the well-being and safety of all citizens within the parish, including the vibrant community surrounding the Luminous Lagoon in Falmouth. We are committed to transparency, accountability, and community engagement, working collaboratively to enhance the quality of life for all residents. Our team of dedicated professionals serves as the backbone of our operations, contributing to critical services ranging from infrastructure management and public health to community planning and disaster preparedness. Joining the Trelawny Municipal Corporation means becoming an integral part of shaping the future of one of Jamaica’s most dynamic and historically significant parishes. We pride ourselves on creating a supportive and collaborative environment where employees can thrive and make a tangible difference in their community.
Job Description
We are seeking a highly motivated and dedicated Civil Servant to join our administrative team, providing essential government and administrative support to the Trelawny Municipal Corporation. This pivotal role is perfect for an organized, proactive individual committed to public service and efficient governance. You will be instrumental in ensuring the smooth daily operations of our various departments, contributing directly to the delivery of crucial services to the citizens of Trelawny. From managing public inquiries to maintaining vital records and supporting key projects, your work will have a tangible impact on local development and community welfare. This position offers a unique opportunity to gain comprehensive experience within the public sector, working alongside experienced professionals and contributing to meaningful initiatives that benefit the entire parish. We value individuals who demonstrate integrity, attention to detail, and a strong commitment to serving the public with excellence. If you are passionate about making a difference and thrive in a structured, service-oriented environment, we encourage you to apply and help us build a better future for Trelawny.
Key Responsibilities
- Provide comprehensive administrative and clerical support to various departments and senior staff within the Corporation, ensuring seamless daily operations.
- Manage and organize physical and electronic files, records, and documents, ensuring accuracy, confidentiality, and easy retrieval in compliance with established protocols.
- Respond to public inquiries via phone, email, and in-person, providing accurate information and directing citizens to appropriate resources and services.
- Prepare, proofread, and format official correspondence, reports, presentations, and other government documents with precision and adherence to professional standards.
- Schedule and coordinate meetings, appointments, and events for departmental heads and the Corporation, including preparing agendas, distributing materials, and accurately taking minutes.
- Assist with procurement processes, managing office supplies inventory, and processing invoices and expense claims in accordance with financial guidelines.
- Support the implementation of local government policies, procedures, and community development initiatives, contributing to their effective execution.
- Handle incoming and outgoing mail, managing distribution to relevant departments and ensuring timely delivery and dispatch.
- Maintain up-to-date databases and information systems relevant to administrative operations, ensuring data integrity and accessibility.
- Collaborate effectively with colleagues across departments to ensure seamless workflow and contribute to a positive and productive work environment within the Corporation.
Required Skills
- Minimum of 3 years of progressive experience in an administrative, clerical, or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software applications.
- Exceptional organizational and time management skills with a proven ability to prioritize tasks, manage multiple assignments, and meet deadlines effectively.
- Strong written and verbal communication skills in English, with the ability to articulate information clearly and professionally.
- Demonstrated ability to maintain confidentiality and handle sensitive information with utmost discretion and integrity.
- Keen attention to detail and a high degree of accuracy in all administrative and record-keeping tasks.
- Ability to work both independently with minimal supervision and collaboratively as part of a dynamic team in a fast-paced environment.
- Strong customer service orientation with a professional, respectful, and courteous demeanor when interacting with the public and colleagues.
Preferred Qualifications
- Associate's or Bachelor's degree in Public Administration, Business Administration, Office Management, or a related field.
- Previous experience working within a government agency, municipal corporation, or other public sector organization in Jamaica.
- Knowledge of local government operations, public sector administrative procedures, and relevant Jamaican regulations.
- Familiarity with electronic document management systems and public records management best practices.
Perks & Benefits
- Competitive salary package commensurate with public sector standards and experience.
- Comprehensive health and wellness benefits for employees and eligible dependents.
- Generous paid time off, including annual leave, sick leave, and observance of public holidays.
- Contribution to a government pension scheme, ensuring long-term financial security.
- Opportunities for continuous professional development, training, and career advancement within the public service.
- A stable, supportive, and respectful work environment dedicated to public service.
- The inherent satisfaction of contributing directly to community development and public welfare in Trelawny.
- Engagement in meaningful projects that directly enhance the lives of residents and visitors to our beautiful parish.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your resume and cover letter clearly outline your relevant experience and qualifications for this crucial role within the Trelawny Municipal Corporation. We appreciate all applications, however, only shortlisted applicants will be contacted for an interview.