About Company
Canada Post is Canada’s leading postal operator, connecting Canadians from coast to coast to coast. As a vital part of the nation’s infrastructure, we deliver more than just mail; we deliver parcels, provide financial services, and offer essential community links that bind the country together. With a rich history spanning over two centuries, Canada Post is committed to providing reliable service, fostering innovation, and maintaining a strong connection with the communities it serves. Our organization is built on a foundation of integrity, respect, and a dedication to our employees and customers. We pride ourselves on cultivating a diverse and inclusive workplace where every team member is valued, respected, and given opportunities for professional growth and development. Joining Canada Post means becoming part of a legacy of service, contributing to a dynamic work environment, and making a tangible impact on the daily lives of millions.
Job Description
We are seeking a highly organized, detail-oriented, and proactive HR Assistant to join our Human Resources team in Downers Grove, IL. This is an exciting opportunity for an individual looking to grow their career within a large, established organization. The HR Assistant will play a crucial role in supporting the daily operations of our HR department, ensuring smooth and efficient processes across various HR functions. You will be instrumental in maintaining employee records, assisting with recruitment efforts, supporting onboarding initiatives, and addressing employee inquiries. This position demands a keen eye for detail, strong communication skills, and a commitment to maintaining confidentiality. The ideal candidate will be a self-starter, capable of managing multiple tasks simultaneously in a fast-paced environment, while upholding the highest standards of professionalism and accuracy. You will work closely with HR Business Partners and other departmental leads, providing essential administrative and logistical support that contributes directly to a positive employee experience and the overall success of our workforce initiatives. This role offers a gateway to understanding the complexities of human resources within a large enterprise and provides ample opportunities for learning and development.
Key Responsibilities
- Provide comprehensive administrative support to the HR department, including scheduling meetings, preparing presentations, and managing correspondence.
- Maintain accurate and up-to-date employee records, both physical and digital, ensuring compliance with data privacy regulations.
- Assist with the full cycle recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and coordinating background checks.
- Support new employee onboarding by preparing orientation materials, coordinating first-day logistics, and ensuring all necessary paperwork is completed.
- Act as a primary point of contact for routine employee inquiries regarding HR policies, procedures, and benefits.
- Assist with payroll processing by verifying employee data, tracking attendance, and processing changes.
- Generate HR reports and analytics as needed, providing data-driven insights to the HR team.
- Participate in HR projects and initiatives, contributing to continuous improvement in HR processes.
- Ensure strict confidentiality of all employee information and sensitive HR data.
Required Skills
- Minimum 2 years of experience in an administrative or HR support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with HR Information Systems (HRIS) data entry and management.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities, with a keen eye for detail.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to work independently and collaboratively in a fast-paced team environment.
Preferred Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- HR certification (e.g., aPHR, PHR, SHRM-CP).
- Experience with specific HR software or applicant tracking systems (e.g., SAP SuccessFactors, Workday).
- Prior experience in a large corporate or public sector organization.
Perks & Benefits
- Competitive salary and performance bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (vacation, sick leave, holidays).
- Defined benefit pension plan.
- Opportunities for professional development and career advancement.
- Employee assistance program and wellness initiatives.
- A supportive and inclusive work environment.
How to Apply
Interested candidates are invited to click the application link below to submit their resume and cover letter, detailing their qualifications and experience relevant to this role. Please ensure all required fields are completed for consideration.