About Company
BP is one of the world’s leading energy companies, deeply committed to reimagining energy for people and our planet. With operations spanning exploration and production, refining, marketing, and a growing portfolio in renewable energy, we are at the forefront of the global energy transition. For over a century, BP has been dedicated to safely delivering the energy the world needs while investing in innovation to create sustainable solutions for the future. Our commitment extends beyond energy delivery; we foster a diverse, inclusive, and supportive workplace culture where every individual is empowered to thrive and make an impact. In the UK, BP plays a pivotal role in the national energy landscape, supporting economic growth and contributing to local communities. Joining BP means becoming part of a global team of dedicated professionals who are not only shaping the future of energy but also valuing integrity, respect, and excellence in everything they do. Our Norwich presence is a key part of our regional operations, and this role offers the chance to contribute directly to our success in a vital market.
Job Description
Are you an exceptionally organized, detail-oriented, and proactive administrative professional looking for a dynamic role within a global energy leader? BP is seeking a highly motivated Administrative Assistant to join our team in Norwich. This is an immediate hiring opportunity for an individual who thrives in a fast-paced environment and possesses excellent communication and interpersonal skills. As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office, providing comprehensive support to managers and teams. Your contributions will be vital in maintaining our operational rhythm, coordinating key activities, and facilitating effective communication across various departments. You will be at the heart of our daily operations, handling everything from scheduling complex meetings across time zones to managing office supplies and assisting with report preparation. This position offers a fantastic opportunity to immerse yourself in the energy industry, develop your professional skills, and become an integral part of a supportive and forward-thinking team. We value individuals who are resourceful, can anticipate needs, and are dedicated to supporting a high-performance culture. The successful candidate will be a critical linchpin, enabling our teams to focus on their core objectives by expertly managing administrative tasks and streamlining workflows. You’ll interact with various internal stakeholders and potentially external partners, representing BP with professionalism and efficiency. If you are ready to take on a challenging yet rewarding position where your organizational prowess and administrative expertise will be highly valued, and you are eager to contribute significantly to our local operations while benefiting from the resources and opportunities of a global enterprise, we encourage you to apply. Join BP and help us power progress by ensuring our Norwich office runs seamlessly.
Key Responsibilities
- Provide comprehensive administrative support to designated managers and teams, including calendar management, travel arrangements, and expense reporting.
- Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and arranging logistics.
- Manage office supplies inventory, placing orders, and ensuring efficient stock levels.
- Prepare, edit, and format documents, presentations, and reports, ensuring accuracy and adherence to company standards.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, directing queries appropriately.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist with onboarding new team members by preparing workstations and necessary documentation.
- Act as a point of contact for internal and external stakeholders, providing excellent customer service.
- Support special projects and initiatives as required, demonstrating flexibility and adaptability.
Required Skills
- Minimum of 2 years of experience in an administrative support role, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong verbal and written communication skills.
- High level of attention to detail and accuracy.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and self-motivated with the ability to work independently and as part of a team.
Preferred Qualifications
- A formal qualification in administration, business, or a related field (e.g., NVQ Level 3 in Business Administration).
- Experience working in a large, multinational organization.
- Familiarity with various project management or CRM software.
- Demonstrated ability to adapt to new technologies and processes quickly.
Perks & Benefits
- Competitive salary and performance bonus opportunities.
- Comprehensive health and wellness benefits package.
- Generous pension scheme.
- Opportunities for professional development and career growth within a global company.
- Work-life balance initiatives and flexible working options where possible.
- Employee assistance programs.
- Access to BP's global learning resources and training platforms.
How to Apply
If you are ready to contribute your skills to a leading global energy company, please click the application link below to visit the BP careers page. Search for ‘Administrative Assistant’ or explore our UK opportunities to find and apply for this exciting role.