About Company
Bombardier is a global leader in aviation, dedicated to designing, manufacturing, and servicing the world’s most advanced business jets. With a legacy of innovation spanning over a century, we are renowned for our commitment to excellence, quality, and groundbreaking aerospace technology. Our vision is to provide exceptional flight experiences and to connect the world through our innovative aircraft solutions. We foster a culture of integrity, teamwork, and continuous improvement, where every employee plays a crucial role in our success. Joining Bombardier means becoming part of a prestigious team that is shaping the future of aviation, delivering unparalleled performance and luxury to clients worldwide. We are proud of our contributions to global mobility and our dedication to sustainability within the aerospace industry.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Melbourne, Australia. In this pivotal role, you will provide comprehensive administrative and secretarial support to our senior management and various departments, ensuring the smooth and efficient operation of our office. The ideal candidate will possess excellent communication skills, a strong ability to multitask, and a professional demeanor suitable for a dynamic corporate environment. You will be instrumental in managing schedules, coordinating meetings, handling correspondence, and maintaining accurate records, directly contributing to our operational efficiency and the overall success of our Australian presence. This is an exciting opportunity to immerse yourself in the fast-paced world of aviation and to grow your career with a globally recognized industry leader.
Key Responsibilities
- Provide high-level administrative support to senior management and team members, including calendar management, travel arrangements, and expense reporting.
- Coordinate and schedule internal and external meetings, prepare agendas, record minutes, and ensure follow-up on action items.
- Manage incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely and professional responses.
- Prepare, edit, and proofread various documents, presentations, and reports with accuracy and attention to detail.
- Maintain an organized filing system, both physical and digital, ensuring confidentiality and easy retrieval of information.
- Assist with office management duties, including ordering supplies, liaising with vendors, and ensuring a presentable workspace.
- Facilitate communication between departments and external stakeholders, acting as a key point of contact.
- Support HR-related administrative tasks, such as onboarding new employees and maintaining personnel records, while adhering to strict confidentiality guidelines.
- Undertake special projects and assignments as required to support business objectives.
- Proactively identify and address administrative challenges, implementing effective solutions to improve efficiency.
Required Skills
- Minimum of 2 years of experience in an administrative support role within a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with a keen eye for detail and grammar.
- Ability to handle confidential information with discretion and integrity.
- Proactive approach to problem-solving and a strong sense of initiative.
- Capacity to work both independently and as part of a team.
- Demonstrated ability to adapt to a fast-paced and evolving work environment.
Preferred Qualifications
- A diploma or degree in Business Administration, Office Management, or a related field.
- Experience working within the aviation, aerospace, or a highly regulated industry.
- Familiarity with virtual meeting platforms and collaboration tools (e.g., Microsoft Teams, Zoom).
- Experience with enterprise resource planning (ERP) or customer relationship management (CRM) systems.
Perks & Benefits
- Competitive salary package commensurate with experience.
- Comprehensive health and wellness benefits program.
- Opportunities for professional development and career advancement within a global company.
- Generous paid time off and public holidays.
- Employee assistance program for personal and professional support.
- A collaborative and inclusive work environment.
- Access to industry-leading training and resources.
- Modern office facilities in a prime Melbourne location.
How to Apply
Interested candidates are invited to submit their detailed resume and a cover letter outlining their qualifications and experience for this role. Please ensure your application clearly demonstrates how your skills align with the requirements of an Administrative Assistant at Bombardier. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Click on the link below to apply for the job.