About Company
Bell Canada, a subsidiary of BCE Inc., stands as Canada’s largest communications company, providing a comprehensive and innovative range of advanced communication services to residential and business customers across the nation. Renowned for its leadership in telecommunications, Bell offers a wide array of services including wireless, TV, internet, and sophisticated business communication solutions. While our primary operational focus remains on the Canadian market, Bell is continually exploring strategic opportunities and maintaining a strategic presence in key international cities for various operational and partnership endeavors. Our unwavering commitment extends to fostering a dynamic, inclusive, and forward-thinking work environment where employees are empowered to contribute to groundbreaking advancements in connectivity and customer experience. Joining Bell means becoming an integral part of a legacy of innovation, service excellence, and community engagement, contributing to a team that values integrity, collaboration, and the continuous pursuit of cutting-edge solutions. We are dedicated to connecting Canadians and shaping the future of communication.
Job Description
We are seeking a highly organized, proactive, and exceptionally detail-oriented Administrative Assistant to join our dynamic and evolving team in Andersonville, Chicago. This pivotal role will provide comprehensive administrative support to ensure the efficient operation of our office and executive staff, playing a crucial part in our strategic initiatives. The ideal candidate will be a self-starter with excellent communication skills, a strong ability to multitask, and an unwavering dedication to maintaining a professional, productive, and highly organized work environment. You will be responsible for managing complex calendars, coordinating high-level meetings across different time zones, preparing confidential documents, handling sensitive correspondence, and assisting with various office management tasks that contribute directly to our strategic goals and operational excellence. This role requires a sophisticated blend of traditional administrative duties with a strong emphasis on leveraging cutting-edge technology to streamline processes, enhance productivity, and improve information flow within the organization. The Administrative Assistant will act as a primary point of contact for internal and external stakeholders, requiring a polished demeanor, exceptional interpersonal skills, and the ability to represent Bell Canada with the highest level of professionalism and integrity. We are looking for someone who can anticipate needs, solve problems creatively, and thrive in a fast-paced, high-pressure setting, demonstrating resilience, adaptability, and an unyielding commitment to excellence. If you possess a keen eye for detail, a strong commitment to accuracy, and an unwavering desire to contribute to a world-class organization that is at the forefront of telecommunications innovation, we strongly encourage you to apply. This is an exciting and unique opportunity to support the foundational operations of Bell Canada, as we strategically expand our presence and cultivate partnerships in key global markets, including Chicago. You will be instrumental in ensuring that our operational base here runs seamlessly, enabling our strategic objectives to be met with precision, efficiency, and exceptional support. We foster a culture of continuous growth, collaboration, and improvement, and this role offers ample opportunities for professional development and career advancement within a globally recognized and respected brand. Join us in shaping the future of connectivity and making a tangible impact.
Key Responsibilities
- Manage and maintain complex executive calendars, schedule appointments, and coordinate high-priority meetings, including virtual conferences.
- Prepare, edit, and proofread highly confidential correspondence, comprehensive reports, compelling presentations, and other essential documents.
- Organize and maintain both physical and electronic filing systems, ensuring absolute confidentiality, data integrity, and easy, efficient retrieval.
- Serve as the primary point of contact for all internal and external inquiries, meticulously directing them to the appropriate personnel or resources.
- Coordinate intricate domestic and international travel arrangements and accommodations, and prepare detailed, accurate itineraries.
- Assist with comprehensive office supply inventory management, procurement, and liaise with vendors to ensure optimal operational efficiency.
- Process expense reports, manage petty cash, and handle invoicing in strict accordance with company financial policies and procedures.
- Provide robust administrative support for special projects and strategic initiatives as assigned, ensuring timely completion and accurate execution.
- Facilitate seamless internal communications, including drafting company-wide announcements, newsletters, and informational memos.
Required Skills
- Minimum of 2 years of dedicated administrative support experience in a fast-paced, professional office environment.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and meticulous time management skills, with the proven ability to prioritize and manage multiple tasks simultaneously.
- Superior written and verbal communication skills, with a keen eye for detail, grammar, and professional etiquette.
- Demonstrated ability to maintain absolute confidentiality and exercise impeccable discretion in all matters.
- Proven ability to work independently with minimal supervision and collaboratively as an integral part of a high-performing team.
- Strong problem-solving aptitude and the ability to anticipate needs, proactively address challenges, and implement effective solutions.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
- Previous experience within the telecommunications, technology, or a similarly fast-paced corporate industry.
- Familiarity with project management software (e.g., Asana, Jira, Trello) and CRM systems.
- Certification in administrative professional programs (e.g., CAP, PACE).
- Experience with event planning, coordination, and managing logistics for corporate functions.
Perks & Benefits
- Highly competitive salary commensurate with experience and generous performance-based bonuses.
- Comprehensive health, dental, and vision insurance package for you and your family.
- Generous paid time off, including vacation days, sick leave, and company holidays.
- Robust 401(k) retirement plan with a substantial company match to secure your future.
- Extensive opportunities for professional development, continuous learning, and clear career advancement paths.
- A modern, collaborative, and technologically advanced office environment situated in a vibrant neighborhood.
- Access to an employee assistance program (EAP) and various wellness initiatives to support your well-being.
- Commuter benefits program to ease your daily travel.
How to Apply
Interested candidates who meet the qualifications are strongly encouraged to click on the application link below to submit their comprehensive resume and a compelling cover letter. Please ensure your cover letter details your administrative expertise, highlights your most relevant experience, and clearly articulates why you are an exceptional fit for Bell Canada. We appreciate all applications; however, only those candidates selected for an interview will be contacted.