About Company
AstraZeneca is a global, science-led biopharmaceutical company that focuses on the discovery, development, and commercialization of prescription medicines, primarily for the treatment of diseases in three main therapy areas – Oncology, Cardiovascular, Renal & Metabolism, and Respiratory & Immunology. Operating in over 100 countries, our innovative medicines are used by millions of patients worldwide. We are driven by a bold ambition: to deliver life-changing medicines that transform the future for patients, healthcare, and our planet. Our commitment to science, our patients, and our people is at the heart of everything we do. We foster an inclusive and collaborative environment where every voice is heard, and every contribution matters.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our dynamic team in Lakeland, Florida. This is an urgent hiring need, reflecting the fast-paced and critical nature of this role within our operations. As an Administrative Assistant at AstraZeneca, you will play a pivotal role in ensuring the smooth and efficient functioning of our office and supporting key team members. You will be responsible for a wide range of administrative and organizational tasks, providing essential support that enables our scientific and business professionals to focus on their core objectives – ultimately bringing life-changing medicines to patients. This role requires exceptional communication skills, a strong ability to multitask, and a proactive approach to anticipating needs and solving challenges. If you thrive in a collaborative environment and are passionate about contributing to a company dedicated to pushing the boundaries of science, we encourage you to apply. Join us and become an integral part of a team that is making a tangible difference in global health.
Key Responsibilities
- Provide comprehensive administrative support to assigned team members and departments, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy, proper formatting, and adherence to company standards.
- Manage office supplies inventory, place orders, and maintain a tidy and organized workspace, ensuring resources are readily available.
- Handle incoming and outgoing communications, including screening phone calls, directing inquiries, and managing email correspondence with professionalism and discretion.
- Coordinate and organize internal and external meetings, conferences, and events, including logistical planning, agenda preparation, and minute-taking when required.
- Process expense reports, invoices, and other financial documentation, ensuring compliance with company policies and timely submission.
- Act as a central point of contact for administrative queries, fostering a positive and efficient communication flow within the office.
- Undertake special projects and assignments as requested, demonstrating flexibility and a willingness to take on new challenges.
Required Skills
- Minimum of 2 years of progressive administrative support experience in a professional office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong computer literacy.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and manage multiple deadlines.
- Strong verbal and written communication skills, with a keen eye for detail and accuracy.
- Proven ability to maintain confidentiality and exercise discretion in handling sensitive information.
- A proactive and problem-solving mindset, with the ability to work independently and as part of a team.
- High degree of professionalism and a positive, service-oriented attitude.
Preferred Qualifications
- Associate's or Bachelor's degree in Business Administration or a related field.
- Previous administrative experience within the pharmaceutical, biotechnology, or healthcare industry.
- Familiarity with virtual collaboration tools and platforms (e.g., Microsoft Teams, Zoom).
- Experience with SAP or other enterprise resource planning (ERP) software.
Perks & Benefits
- Competitive salary and performance-based bonuses.
- Comprehensive health, dental, and vision insurance plans.
- Generous paid time off (PTO) and company holidays.
- 401(k) retirement plan with company matching contributions.
- Life insurance and disability benefits.
- Opportunities for professional development and continuous learning.
- Employee assistance program for personal and professional support.
- A supportive and inclusive work environment dedicated to employee well-being.
How to Apply
Interested candidates are invited to apply directly through our careers portal. Please click on the application link below to submit your resume and cover letter, detailing your qualifications and experience relevant to this role. We look forward to reviewing your application and exploring how your skills align with our urgent hiring needs.