About Company
Roc Nation, founded by Shawn ‘JAY-Z’ Carter, is a full-service entertainment company at the nexus of music, sports, film, television, fashion, and technology. We are home to a diverse roster of top talent, artists, and athletes, operating across a global landscape. Our mission is to amplify voices, drive culture forward, and empower our talent to achieve their fullest potential. With an unwavering commitment to innovation, artistic integrity, and community engagement, Roc Nation is at the forefront of shaping the global entertainment industry. While our primary hubs are in major international cities, our vision includes identifying and nurturing talent in emerging markets and diverse cultural landscapes, recognizing the vibrant and unique contributions from regions like Atlantic Canada. We are dedicated to building a team that reflects the diverse world we live in.
Job Description
Roc Nation is seeking a highly motivated, exceptionally organized, and detail-oriented Artist Management Assistant to join our dynamic team, based in Halifax, Nova Scotia. This is an unparalleled opportunity for a passionate individual eager to break into the exhilarating and fast-paced world of artist management within a globally recognized entertainment powerhouse. While our core operations span international territories, we understand the immense value and burgeoning talent emerging from unique cultural centres such as Atlantic Canada. This pivotal role will provide comprehensive administrative and logistical support to our artist management team, ensuring the seamless execution of artist projects and the smooth functioning of day-to-day operations. You will be instrumental in meticulously managing complex schedules, coordinating extensive travel arrangements, organizing vital promotional materials, and acting as a crucial liaison between artists, management, and various industry stakeholders. The ideal candidate will possess an unwavering dedication to excellence, impeccable organizational skills, a proactive approach to problem-solving, and the ability to thrive in a high-pressure environment. You’ll have the unique privilege of working closely with both established and developing artists, gaining invaluable insight into the intricate workings of the music and broader entertainment industry. This position offers a distinct chance to contribute significantly to the success of world-class talent and to foster your own career growth within a supportive, innovative, and forward-thinking environment. If you’re ready to bring your enthusiasm, meticulous attention to detail, and organizational prowess to a company that is consistently redefining entertainment, we strongly encourage you to apply and become part of our legacy.
Key Responsibilities
- Manage and meticulously maintain complex artist schedules, including studio time, high-level meetings, public appearances, and demanding media engagements.
- Coordinate all aspects of domestic and international travel arrangements, including flights, accommodation, and ground transportation for artists and management.
- Prepare comprehensive itineraries and detailed schedules, ensuring all involved parties are fully informed of logistical plans and potential changes.
- Organize and maintain digital and physical files, contracts, confidential artist information, and proprietary documentation with utmost discretion.
- Assist in the preparation of professional presentations, detailed reports, and other critical documents for artist projects and strategic business development initiatives.
- Handle all incoming communications, including emails and phone calls, responding professionally and efficiently, or redirecting as necessary.
- Liaise effectively with record labels, publicists, booking agents, promoters, venues, and other external partners to ensure smooth collaboration.
- Support the marketing and promotional efforts for artists, which includes gathering creative assets, managing content, and coordinating approval processes.
- Process invoices, expense reports, and accurately track budgets for various artist-related activities and project expenditures.
- Conduct thorough research on industry trends, potential opportunities, emerging talent, and competitive landscapes, particularly within the Canadian market.
- Provide essential on-site support at events, performances, recording sessions, and high-stakes meetings as required, sometimes outside regular business hours.
- Perform general administrative duties to ensure the efficient and harmonious operation of the management office.
Required Skills
- Minimum 1 year of proven experience in an administrative support role, preferably within a fast-paced and demanding professional environment.
- Exceptional organizational and time management skills, coupled with a meticulous attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
- Superior verbal and written communication skills, capable of conveying information clearly and concisely.
- Demonstrated ability to maintain strict confidentiality and exercise impeccable discretion with sensitive information.
- Proven capability to multitask effectively, prioritize competing demands, and consistently meet stringent deadlines under pressure.
- Self-motivated individual with a proactive, resourceful, and problem-solving attitude.
- Flexibility to work extended hours, including evenings and weekends, when necessary, particularly during peak periods, events, or travel.
Preferred Qualifications
- Bachelor's degree in Music Business, Entertainment Management, Communications, Business Administration, or a closely related field.
- Previous experience working directly within the music, entertainment, or talent management industry.
- Familiarity with project management software (e.g., Asana, Trello) and CRM systems.
- A deep understanding and appreciation of the local Halifax/Atlantic Canada music and cultural scene.
- Ability to adapt quickly to evolving priorities and work effectively in a highly dynamic and sometimes ambiguous environment.
- A genuine and demonstrated passion for music, popular culture, and the entertainment business.
- Proficiency in additional languages is a plus.
Perks & Benefits
- Competitive salary and opportunities for performance-based incentives.
- Comprehensive health and dental benefits package, ensuring your well-being.
- Significant opportunities for professional development, continuous learning, and invaluable industry networking.
- Potential access to exclusive industry events, concerts, and performances.
- Work within a dynamic, collaborative, and inspiring work environment with a global reach.
- Generous paid time off and observance of public holidays.
- Access to an employee assistance program for personal and professional support.
- The exciting opportunity to be an integral part of a team that is actively shaping the future of entertainment.
How to Apply
Interested candidates are invited to submit their comprehensive resume along with a compelling cover letter. Your cover letter should articulate your qualifications, highlight any relevant experience, and passionately explain why you believe you are the ideal fit for this challenging and rewarding role at Roc Nation. Click on the link below to apply for the job directly through our careers portal.