About Company
IBL Ltd is the largest business group in Mauritius, a diversified conglomerate with a rich history spanning over 190 years. Operating across various sectors including financial services, logistics, industrial, seafood, hospitality, and property, IBL is a driving force in the Mauritian economy and has a growing international presence. We are committed to fostering an inclusive and dynamic work environment where employees are empowered to grow, innovate, and contribute to our collective success. Joining IBL means becoming part of a legacy of excellence, innovation, and community impact, dedicated to shaping a better future. Our vision is to empower individuals and businesses to thrive, contributing significantly to the economic and social fabric of Mauritius and beyond.
Job Description
Are you a highly organized, proactive, and detail-oriented individual seeking a flexible part-time opportunity to showcase your administrative prowess? IBL Ltd, a leading diversified group in Mauritius, is looking for a dedicated Administrative Support professional to join our dynamic team in Port Louis. This role is crucial for ensuring the smooth and efficient operation of our office environment, providing essential support to various departments and contributing significantly to our overall productivity. As an Administrative Support staff, you will be the backbone of our daily operations, handling a diverse array of tasks that require exceptional communication, meticulous time management, and astute problem-solving skills. You will be responsible for maintaining efficient workflow, managing schedules, preparing documentation, and generally facilitating the seamless functioning of our business units. This is an excellent opportunity for someone who thrives in a collaborative setting, enjoys tackling diverse challenges, and is passionate about providing exceptional administrative assistance. We value individuals who are eager to learn, adapt quickly to new challenges, and are committed to making a tangible difference in their role, supporting a company that stands at the forefront of business innovation and development in Mauritius. Your contribution will directly impact our team’s efficiency and our ability to meet strategic objectives, making this more than just an administrative role but a pivotal support function within a leading enterprise. If you are looking for a role where your organizational skills and attention to detail can truly shine, we encourage you to apply.
Key Responsibilities
- Manage and direct incoming calls and correspondence (emails, letters, packages), ensuring timely and appropriate responses.
- Organize and maintain physical and electronic filing systems, ensuring data accuracy, security, and easy retrieval.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members and management, including preparing agendas and taking minutes.
- Prepare and edit professional documents, presentations, and reports, ensuring accuracy, consistency, and adherence to company standards.
- Assist with office supply inventory management, procurement, and distribution, ensuring adequate stock levels.
- Support various departments with ad-hoc administrative tasks and special projects as required, demonstrating flexibility and adaptability.
- Maintain a welcoming, professional, and organized office environment, including managing reception duties and greeting visitors when necessary.
- Process invoices, expense reports, and other financial documentation in coordination with the finance department, ensuring timely submission and accuracy.
- Ensure compliance with company policies and procedures in all administrative functions, maintaining a high level of integrity and discretion.
Required Skills
- Proven experience (minimum 1 year) in an administrative support role, preferably in a corporate environment.
- Excellent verbal and written communication skills in both English and French.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for document creation and data management.
- Strong organizational and time management abilities with a keen eye for detail and accuracy.
- Ability to prioritize tasks effectively, manage multiple deadlines, and work independently with minimal supervision.
- Professional demeanor, strong interpersonal skills, and the ability to interact effectively with all levels of staff and external stakeholders.
- Demonstrated ability to maintain confidentiality and handle sensitive information with utmost discretion.
- Proactive attitude and a strong problem-solving orientation.
Preferred Qualifications
- A Diploma or Certificate in Office Management, Secretarial Studies, Business Administration, or a related field.
- Experience with office management software or CRM systems.
- Previous experience working in a large, diversified group or a fast-paced corporate setting.
- Familiarity with local Mauritian business practices and cultural nuances.
Perks & Benefits
- Competitive part-time salary commensurate with experience and qualifications.
- Opportunity to work with a leading diversified business group in Mauritius with a strong market presence.
- Supportive and collaborative work environment that values teamwork and individual contribution.
- Opportunities for continuous professional development and potential growth within the company.
- Flexible working hours to promote a healthy work-life balance.
- Access to employee wellness programs and initiatives.
- Contribution to a dynamic and impactful organization that plays a significant role in the Mauritian economy.
- Modern and well-equipped office facilities in a prime location.
How to Apply
Interested candidates are invited to submit their application by clicking the link below. Please ensure your CV is up-to-date and highlights your relevant administrative experience and skills. We encourage you to express your interest even if this specific part-time role is not currently listed, as we frequently review applications for future opportunities within our administrative teams.